Senior Personal Assistant

Rix Capital • London, ENG, United Kingdom • 1m ago

Job Description

Location: St James’s area, London

A large-scale, international single family office of prominent tech entrepreneurs, based in London, is seeking a Senior Personal Assistant. The successful candidate will work directly with two entrepreneurs and their families, providing high-level support across a wide range of personal and professional tasks. This role involves managing day-to-day family office operations, ensuring smooth and efficient handling of their diverse projects.

The ideal candidate will be tech-savvy, proactive, and a self-starter with critical thinking skills, excellent attention to detail, and proven experience in a similar role. This person must be highly organized, adaptable, and able to navigate complex, fast-paced environments while maintaining the highest levels of professionalism and discretion.

Responsibilities:

Managing complex travel arrangements: organizing family and business itineraries, booking accommodations, coordinating with external offices, arranging visas and ground transportation.
Managing calendars, appointments and schedules for the family members.
Coordinating and organizing private events, high-profile dinners and parties.
Sourcing tickets for exclusive events: sports events, sold-out concerts, shows, etc.
Managing household staff: scheduling, handling payroll, and addressing any day-to-day issues.
Managing relationships with suppliers, contractors, and household service providers, and coordinating maintenance work. Helping to track progress and ensure deadlines are met.
Collaborating closely with the Operations Director on various projects.

Requirements:

Minimum of 5 years of experience as a personal assistant or executive assistant in a high-pressure environment.
Demonstrated ability to think critically and systematically to solve complex issues.
Excellent organizational and multitasking skills, with a proven track record of managing multiple projects simultaneously.
Ability to remain calm and deliver results swiftly under pressure in a fast-paced, results-oriented environment.
High level of discretion, confidentiality, and responsibility when handling personal and business matters.
Flexibility and proactive problem-solving skills, with a "can-do" attitude.
Exceptional interpersonal skills, able to communicate clearly and effectively at all levels.
Willingness to travel as required (<10% of the time).
Experience working with high-net-worth individuals and understanding the dynamics of a family office setting.
Experience in managing vendors, contractors, and household staff is a plus.