Title: Bid Manager / Bid Management
Location: HOME BASED (You can live anywhere in the UK)
Salary:Highly Competitive Salary + Excellent Bonus + Mobile + Laptop + Excellent Company Pension + Great Company Benefits
Organisation: A highly reputable progressive, modern and innovative Multi £Billion Facilities Management (FM) organisation.
Sector: Integrated Facilities Management
A Bid Manager position within a modern, successful organisation, working on complex bidding solutions within the IFMdivisionof the business. Huge opportunity for career development and opportunity within a business offering longevity and a well cultured employee orientated environment.
The person
A motivated professional with excellent interpersonal skills, and proposals support experience to lead the Bid Management team in putting forward high-quality submissions from start to finish.
Job purpose
We have an exciting opportunity for a highly capable individual to help us in increasing the quality and quantity of bids and to support successful delivery of all tender documentation. This role will require a highly motivated professional with excellent interpersonal and writing skills who will own the bid process from start to finish.
This role will suit someone with bid managing experience looking to further develop their career. The successful candidate will either have a degree that requires a substantial proficiency in writing with some experience in bid management and /or have a number of years experience in a bid writing position with a drive to develop your career.
Key duties
We are looking for a Bid Manager who can provide support to guide the Bid Team from pre-qualification stage through to submission.
Bid Manager duties would include:
- Work within the company Bid Process procedure to support the delivery of high-quality tender materials.
- Collateral development- writing/editing input from a variety of stakeholders typically involving contributions from sales, marketing, legal and operations.
- Maintain a good working knowledge of the company business practices and standards to ensure an appreciation of the broad scope of knowledge and content required to satisfactorily respond to tenders.
- Involved in peer reviews- to make sure the bids are appropriately compelling and commercially attractive.
- Lead on complex proposals
- Introduce and implement all necessary proposal procedures and processes and ensure governance of them.
- Deliver compliant, professionally produced proposals within customer defined timeframes.
- Winning Bids
- Participate in the development and review of proposal strategies and themes.
- Assist in analysing the RFP/bid requirements against the proposal outline to ensure both compliance and responsiveness to the customers issues and needs.
- Build the proposal compliance matrix and track the fulfilment of all requirements.
- Review completed storyboards and proposal sections to ensure requirements are adequately addressed and that customer page limits are not exceeded.
- Develop a team (storyboard review) plan for the interim review and internal evaluation of the technical, management, and overall proposal approaches.
- Conduct regular proposal progress status meetings and maintain the proposal schedule.
- Use their experience and creative skills within the tender production process to ensure that the company is perceived as a quality solutions provider and the number one choice for its existing and prospective customers.
- Be able to understand a tender question, and then being able to assemble a structured answer which provides both a technical response which is written in the context of company strategy, values, and unique selling points.
- Maintain good working relationships across the business. This includes:
- Directors,
- Business Development Directors and Managers
- The Bid Team
- Operational managers
- Subject matter experts
- Take ownership of returns to the appropriate customer portal. Returned documentation is to be submitted in the required compliant format by the appropriate deadline. Required formats may be print, email, MS Office or other customer specified document formats.
- Manage communications with, and responses of, bid materials into customer systems for regionally led bids.
- Develop a plan and provide project coordination to support the nominated Bid Leads in the project management of the tender process, ensuring compliance with the customers procurement process for the tender, and facilitating the successful completion of each bid response. This project coordination will include at times the matrix management of cross-functional bid teams in support of the Bid Lead.
- Organise work to meet deadlines for completion, including the re-balancing of workload to fit changing priorities. You will be able to work under pressure to meet tight deadlines.
- Have an excellent working knowledge of the companys current workflow and document production systems which are Microsoft Office based: Word, PowerPoint, Excel and Outlook.
- Work with the companys Customer Relationship Management (CRM) reporting tool.
- Develop a working knowledge of other systems as required.
- Will be an excellent communicator at all levels.
- Will be able to work well in a team environment including engagement with central teams.
- Be able to think out of the box and seek innovative solutions when supporting on bids.
Additional Responsibilities:
- Proofreading all documentation written by yourself or others either in the bid team or provided from internal or external sources.
- Supporting of the Head of Bids in planning and managing the bid activities, resources, and risks.
- Support in defining the structure of the bid.
- Production and delivery of high-quality bid documentation in line with the companies internal requirements and additionally ensuring all end-client requirements and specifications with regards to the bid have been met
- Supporting and coordinating the internal teams involved in bid preparation.
- Liaising with sales team, finance officers, legal department, HR team, management etc. to prepare project budgets, schedule, costs, management structures and work package description.
- Supporting the organising of evaluation and sign off on the prepared documentation before submitting to the customer.
- Reviewing and monitoring bidding progress and resolving / escalating issues and problems.
Key skills and experience required
Experience and Knowledge
- Success in writing documentation for successful bids, tenders, proposals or presentations.
- Relevant professional experience in bid writing or highly allied experience.
- Experience in the Facilities Management industry is highly advantageous, however all industry experience within the bid writing sector will be considered.
- Fluency in spoken and written English is essential.
- Experience in managing a team
Skills and Abilities
- Ability to interpret complex documents.
- Proactive with intuition.
- Ability to motivate and work as part of a team / communicate with additional teams internally and externally.
- High quality, clear and concise writing style.
- Strong interpersonal skills.
- Excellent communication skills.
- Organised and self-motivated to produce high quality results.
- Strong attention to details.
- Proficiency in MS Office.
The successful candidate should have the ability to exercise their role in the pursuit of achievement of the group strategy as a whole. In addition to this the role requires the capacity to understand and meet customer expectations.
The client has experienced vast success and growth both across the business, giving an opportunity for an individual with the drive and ambition to make a name for themselves with a business that supports successful individuals and actively promotes from within.
Send your CV for immediate consideration and interview.
Content manager / bid manager / bids manager / bid writer / bids writer / bid writing / bid management / contents manager / bid professional / senior bid writer / bid co-ordinator / bid coordinator
Industry experience: Facilities Management / Integrated Facilities Management / Soft FM / Hard FM / Total Facilities Management
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