Office Manager
Location: Norwich NR7 8DN
Salary: Pro rata; £20,843 - £23,014 per annum
The House Farm Primary School is dedicated to providing First Class education. They are part of a tight knit community and have a fantastic partnership with parents.
The House Farm Primary School is a member of the Education Trust.
The Role
A rare and fantastic opportunity has arisen for a new Office Manager to join their team at The House Farm Primary School
The Office Manager is responsible to the Headteacher. The post-holder is required to maintain financial systems and process transactions. The successful candidate will provide a high standard of secretarial, IT and administrative services for the school's Headteacher, teachers and pupils and work flexibly to ensure that duties are carried out efficiently and effectively.
Key Responsibilities
- As required, to assist with the courteous reception of visitors and the receipt of phone calls to staff in the school;
- To undertake word processing duties, both of a general nature as may be required to meet the needs of the school, and in respect of general support to the teachers;
- Action and respond to all parent communications accurately and in a timely manner;
- Create and maintain pupil and staff profiles on MIS, completing all on roll and off roll processes;
- Draft and send weekly communications to parents such as letters and updates;
- Collation of information for the school newsletter;
- Update and manage the school website, ensuring compliance;
- Monitor and maintain schools MIS (Pupil Asset), ensuring compliance and completing census returns;
- Manage the schools Breakfast and After School Club booking and payment system (WisePay), running weekly reports of attendance;
- Manage the room hire / lettings contracts including invoicing and updating lettings calendar;
- Record staff absence and overtime;
- Check and file Single Central Records;
- Manage the schools diary;
- Assist caretaker in facilitating external contracts, mandatory site visits and general maintenance. Seeing the process through to completion;
- Line manage the schools caretaker and MSA team;
- Attend and minute meetings as required;
- Assist HR with recruiting and on-boarding of new members of staff;
- Assist Headteacher with enrolling process for new pupils including all administration for this;
- Maintain an inventory of assets so that the acquisition and disposal of assets is accounted for;
- Provide, as directed, administrative support appropriate to the needs of the school and when required in the school office;
- Administer first aid when required, administer medication and monitor and replenish first aid stock;
- School trips and clubs liaise with external providers, set up and market clubs and trips including any necessary administration and invoicing;
- Assist in monitoring and actioning the schools GDPR requirements;
- Prepare all paperwork required for behaviour including in line with expectations for fixed and permanent exclusions;
- Take weekly hard drive back up.
Skills and Qualifications
The personal competencies expected of all school Support Staff are:
- The ability to communicate clearly and tactfully using appropriate methods and an awareness of the impact of your own communication on others;
- Able to maintain positive relationships with all and able to work as an effective and flexible part of a team; willing to change methods of work and routines to benefit the team;
- Willingness to accept responsibility for your own actions; the ability to prioritise effectively, meet deadlines and accept challenges.
The professional competencies expected of the Office Manager are:
- Outstanding secretarial skills and command of written English;
- Outstanding interpersonal skills; the ability to communicate effectively with a variety of people and to assess and diffuse confrontational situations where necessary;
- Tact, discretion and the ability to keep confidence;
- The ability to work as a key member of a collaborative team;
- The capacity to remain calm and to cope with the unexpected;
- A commitment to high standards, including personal presentation and punctuality and a willingness to be flexible in order to meet the needs of the post;
- Ability to lead and inspire others
The qualifications and previous experience required for an Office Manager are:
- NVQ Level 2, equivalent qualification, or experience in relevant discipline;
- Good numeracy and literacy skills
- Experience in general or secretarial administrative work;
- ICT literate with good keyboard skills;
To Apply
If you feel you are a suitable candidate and would like to work for this reputable Education Trust, please click apply to be redirected to their website to complete your application.
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