Established in 1999, Malone Group works with leading international brands to design manage and deliver high value business critical projects.
The Project Manager is a key role within the company’s operations, entailing the overall management of multi-disciplined systems projects and the representation of the company’s technical and commercial interests, in direct liaison with its Customers.
The position requires a full appreciation of the contents and significance of all the technical roles within a project and the ability to make valid assessments of both the accuracy and completeness of the support tasks undertaken. A comprehensive understanding of all elements of the company’s ISO 9001 Quality System is of major importance.
The Project Manager has prime responsibility for the financial and commercial aspects of a project and for the implementation of the company’s financial reporting system for a contract. The achievement of planned project timescales, and for the setting of these timescales in conjunction with the customer, is a key element within the area of commercial responsibility.
The position requires a broad knowledge of other key areas of project administration, particularly in the field of Health and Safety and extends to the pastoral care of all support staff, whilst working on a customer’s site.
The position also requires a background in managing civils and construction projects, with previous experience in architectural and structural design management, overseeing building construction, fit-out, snagging and handover.
Reports to: Senior Project Manager (UK)
Key relationships: MD, Systems Manager, Technical and Safety Manager, Process Engineering Manager, Project Managers
Responsibilities
- The management of concurrent multi-disciplined projects to meet the operational requirements of our customers, addressing all areas of project management and including the management of design change and related change control methodologies. All work is to be achieved in accordance with customer the Company’s Quality Standards and ISO Framework.
- Initial formal clarification and documentation of customer scope.
- The timely production of technical specifications of all equipment, components and sub-contracted manufacturing and installation activities.
- The organisational management of the project teams(s) on Customer sites, to include all elements of Quality, Health and Safety and Technical compliance.
- The full and proper documentation of all elements of a Project, from initial P & ID, URS and FS to the satisfactory completion and handover of all final “as built” information.
- The organisation of the training and related activities/documentation to achieve the effective handover of operating plants to our Customers (where applicable).
- Comprehensive understanding of and compliance with Malone Group Quality System and related documentation and its successful application to all aspects of Project Control.
- Responsibility for the upkeep of the Project Master File, for the application of the Design Review Record, throughout the Project life, and for the general application of the Quality System as defined within the constituent Quality manuals.
- Ensure all project files are archived in the prescribed manner as soon as a project is completed.
- The effective management of all financial and commercial aspects of projects, including sales invoicing, purchase invoicing and related customer/sub-contractor negotiations.
- The completion of all project costing documentation and required interfacing with the Company’s central account functions.
- The setting of initial contract budgets and for the achievement/enhancement of profitability.
- Complete the WIP and Project Reports every month by the due date to enable the company to review and estimate the financial status of each project.
- Procurement of all equipment, components and sub-contracted activities. Raising of purchase orders and progress chasing. Ensure that all equipment and contracts are correctly specified and ordered for delivery at the required time. Negotiate best cost and terms of payment for all purchased goods.
- The accurate estimation of project hours and components and related activities/documentation to comply with the tendering process in a timescale to meet customers’ requirements.
- To carry out a range of Company support activities, as required, to include the preparation of sales proposals and related documentation.
- Create, monitor and ensure adherence to project programmes.
- Create and effectively manage project risks through stakeholder consultation, actions registers and ongoing follow-ups.
- Provide project management leadership to engineering teams.
- The full understanding of all Project related Health and Safety requirements, to include conversance with the Company’s, Customers and General legal standards.
- Ensure a professional and tidy approach is maintained within the Project Management Department.
- Complete accurate timesheets within the prescribed time limit.
- Present oneself with good demeanour and dress standard when interfacing with the Customer or his agents.
- To maintain at all times, effective communications with the Company’s Customers and Subcontractors and to ensure a responsible and responsive approach from all Project staff working under his management. To display and promote the highest work standards and levels of attainment during the execution of Projects.
- Any other duties reasonably associated to this position as assigned by the Head of Projects (UK).
Candidate Profile
- A minimum of 5 years relevant similar experience in food / brewing / personal care industries.
- A background in construction.
- Appreciation of the practices defined within ISO 9001 Quality documentation.
- A comprehensive grasp of all the technical/engineering elements of a project. Contribution of personal skills in any specialist areas of knowledge.
Financial/Commercial
A full understanding of the company’s commercial contract procedures and documentation. Knowledge of the broad financial and commercial frameworks/conditions within which contracts are conducted. Commercial acumen and skills in monitoring, maintaining and enhancing contract profitability.
Project Administration
A wide range of administrative skills are required, involving the use of PC’s and PC application software for word processing, spread sheets MS Project and general project management purposes.
Project Management
A broad understanding of and application experience of project management processes and procedures. Detailed knowledge of the company’s practices and, in particular, those defined within its ISO 9001 Quality Documentation.
Interpersonal Skills
Ability to provide both leadership and motivation to multi-disciplined team(s) during the execution of contracts, and to develop and sustain good working relationships with the company’s customers and its’ sub-contractors at all times.
Qualifications, professional memberships and licences
- Qualified Engineer HND or similar
- Project management qualification
- Engineering degree
Travel expectations
- Current driving licence
- Business travel as required
- Engineering degree
Behavioural Competencies
Customer Focus Ability to work with others within multi-disciplined team(s) and to develop and sustain good working relationships with the company’s customers and its sub-contractors and promote the company at all times.
Impact & Influence Influences and persuades other functions within the organisation to gain their backing and impact on decision making.
Managing Self & Others Manages self in the achievement of business goals and objectives. Monitor and assess team member outputs and provide support as necessary.
Team Working Supports own team, giving positive feedback and collaborating where appropriate.
Strategic Thinking Thinks laterally outside own sphere of influence, suggesting ideas for improving company profitability and delivering against company objectives.
Analytical Thinking Critically evaluates data and facts cross functionally to assess risk and make recommendations for improvement.
Attention to Detail Continuously strives to improve quality and professionalism of own work.
Planning & Delivery Proactively organises and plans ahead, assessing long term requirements and potential future workload to ensure resource allocation and efficient, timely delivery.
