We Are Group - Bid Manager
Job type: Permanent
Hours: 37.5 hours per week
Location: Hybrid
Reports To: Bid Director
JOB PURPOSE
The Bid Manager role will be responsible for assisting on the end-to-end sales cycle from lead generation to bid submission. Key tasks include:
- Market scanning
- Contributing to creation of win themes
- Writing bid responses
- Final submission of tenders
- Sector research
- Monitoring Central Government commercial pipelines
- Managing resources in line with bid plan
- Scheduling and recording notes and actions from Gate meetings
The role will be responsible for supporting the end-to-end bid process including initial opportunity identification, ensuring effective cross-team communications through to working on tender responses. The role will compile required bid / tender documents/ presentations, coordinating activities around opportunity pursuit and submit these on the portal, ensuring full compliance with specification / Statement of Requirements. The role will ensure all deadlines and timelines are adhered to by organising all parties involved.
CORE ACCOUNTABILITIES
Stakeholder Management
Developing strong internal relationships to ensure the smooth running of tender submissions
Arranging, leading and participating in regular and ad hoc meetings with internal staff and external clients
Finance
Work closely with the Accounts team, to ensure the most effective use of We Are Group’s resources and that all finances are properly accounted for, for end to end delivery on the project / contract.
Business Development
Support the sales team with relevant data analysis and lead generation
Monitoring tender portals / Contracts Advance to identify potential bidding opportunities
Tracking frameworks / DPS for re-bid; tracking early notifications of market engagement activities
Creating and maintaining a company specific bid library
Managing / coordinating our Bids and Tenders folder
Ownership of AutogenAI and championing its adoption in the business
Execution of bid timetable and co-ordination of resources
Chasing progress against deadlines and Resource Allocation Template
Organising daily stand up calls
Supporting the team to produce comprehensive, high-quality bid proposals by e.g., coordinating requests for information, sourcing the right supporting documents, supporting with editing / developing bid responses / implementation plans/ version control
Completing company specific responses to Selection Questionnaires or portal registrations
Compiling all the key bid documents / presentations needed for submission
Transferring bid responses into final templates
Coordinating the upload / submission of all bid proposals
Managing tender portals (e.g., monitoring communications ) on behalf of We Are Group
Performance
Work towards individual and team targets set
Evaluate performance by analysing and interpreting data and metrics
Operational Excellence
Work with all departments to identify opportunities to improve efficiencies of systems
Participate in operational excellence activities
Team Management
No team management requirements
Governance and Compliance
Responsible for following and implementing all relevant policies, procedures and processes
Read and accept all Company Policies on an annual basis
Complete all due diligence training requirements for role and renew as required
Safeguarding
React to any disclosures, comments or behaviours that would suggest a safeguarding concern for children or adults at risk in accordance with the Company Safeguarding Policy
Record the safeguarding concern using the Safeguarding Report Form giving clear factual information using where possible the individuals own words
Report the incident to the Designated Safeguard Lead (DSL) or Designated Safeguard Officer (DSO)
Complete all relevant safeguarding and PREVENT training required for role and renew on annual basis
Carry out any other duties within the scope of the job title as advised by the line manager
REQUIRED COMPETENCIES AND BEHAVIOURS
Essential
Previous experience in research and identification of tender opportunities
Previous experience in a bid/proposal coordinator role
Proven track record of working on bids / tenders
Knowledge of the bid / tender cycle
Exceptional organisational and time / project management skills
Strong multi-tasking skills
Proven ability to organise and coordinate bid submissions, ensuring full compliance with commissioner/opportunity specific requirements
Ability to work to very tight deadlines and organise their work / excel under pressure
A strong enthusiasm for improving people’s lives
Strong communicator with good networking skills and able to build strong positive relationships with a diverse group of people both internally and externally
A proactive solution focused hands on approach to overcome any problems, issues or challenges faced in the role
Excellent oral, written communications skills as well as supreme attention to detail
Ability to work in a rapidly expanding company to meet business objectives, whilst balancing autonomy and feedback to your line manager
Demonstrable experience of using own initiative to innovate and deliver improvements
Efficient in using office software packages, including Microsoft Office and Salesforce
A clear understanding and working knowledge of confidentiality and data privacy requirements within the workplace
Desirable
Previous experience in high growth start up business sector
Experience of liaising with a wide range of internal and external partners
Intellectual agility and ability to think on one’s feet
Knowledge of outsourced government contracts