Job Description

We Are Group - Bid Manager

Job type: Permanent

Hours: 37.5 hours per week

Location: Hybrid

Reports To: Bid Director

JOB PURPOSE

The Bid Manager role will be responsible for assisting on the end-to-end sales cycle from lead generation to bid submission. Key tasks include:

Market scanning
Contributing to creation of win themes
Writing bid responses
Final submission of tenders
Sector research
Monitoring Central Government commercial pipelines
Managing resources in line with bid plan
Scheduling and recording notes and actions from Gate meetings

The role will be responsible for supporting the end-to-end bid process including initial opportunity identification, ensuring effective cross-team communications through to working on tender responses. The role will compile required bid / tender documents/ presentations, coordinating activities around opportunity pursuit and submit these on the portal, ensuring full compliance with specification / Statement of Requirements. The role will ensure all deadlines and timelines are adhered to by organising all parties involved.

CORE ACCOUNTABILITIES

Stakeholder Management

Developing strong internal relationships to ensure the smooth running of tender submissions

Arranging, leading and participating in regular and ad hoc meetings with internal staff and external clients

Finance

Work closely with the Accounts team, to ensure the most effective use of We Are Group’s resources and that all finances are properly accounted for, for end to end delivery on the project / contract.

Business Development

Support the sales team with relevant data analysis and lead generation

Monitoring tender portals / Contracts Advance to identify potential bidding opportunities

Tracking frameworks / DPS for re-bid; tracking early notifications of market engagement activities

Creating and maintaining a company specific bid library

Managing / coordinating our Bids and Tenders folder

Ownership of AutogenAI and championing its adoption in the business

Execution of bid timetable and co-ordination of resources

Chasing progress against deadlines and Resource Allocation Template

Organising daily stand up calls

Supporting the team to produce comprehensive, high-quality bid proposals by e.g., coordinating requests for information, sourcing the right supporting documents, supporting with editing / developing bid responses / implementation plans/ version control

Completing company specific responses to Selection Questionnaires or portal registrations

Compiling all the key bid documents / presentations needed for submission

Transferring bid responses into final templates

Coordinating the upload / submission of all bid proposals

Managing tender portals (e.g., monitoring communications ) on behalf of We Are Group

Performance

Work towards individual and team targets set

Evaluate performance by analysing and interpreting data and metrics

Operational Excellence

Work with all departments to identify opportunities to improve efficiencies of systems

Participate in operational excellence activities

Team Management

No team management requirements

Governance and Compliance

Responsible for following and implementing all relevant policies, procedures and processes

Read and accept all Company Policies on an annual basis

Complete all due diligence training requirements for role and renew as required

Safeguarding

React to any disclosures, comments or behaviours that would suggest a safeguarding concern for children or adults at risk in accordance with the Company Safeguarding Policy

Record the safeguarding concern using the Safeguarding Report Form giving clear factual information using where possible the individuals own words

Report the incident to the Designated Safeguard Lead (DSL) or Designated Safeguard Officer (DSO)

Complete all relevant safeguarding and PREVENT training required for role and renew on annual basis

Carry out any other duties within the scope of the job title as advised by the line manager

REQUIRED COMPETENCIES AND BEHAVIOURS

Essential

Previous experience in research and identification of tender opportunities

Previous experience in a bid/proposal coordinator role

Proven track record of working on bids / tenders

Knowledge of the bid / tender cycle

Exceptional organisational and time / project management skills

Strong multi-tasking skills

Proven ability to organise and coordinate bid submissions, ensuring full compliance with commissioner/opportunity specific requirements

Ability to work to very tight deadlines and organise their work / excel under pressure

A strong enthusiasm for improving people’s lives

Strong communicator with good networking skills and able to build strong positive relationships with a diverse group of people both internally and externally

A proactive solution focused hands on approach to overcome any problems, issues or challenges faced in the role

Excellent oral, written communications skills as well as supreme attention to detail

Ability to work in a rapidly expanding company to meet business objectives, whilst balancing autonomy and feedback to your line manager

Demonstrable experience of using own initiative to innovate and deliver improvements

Efficient in using office software packages, including Microsoft Office and Salesforce

A clear understanding and working knowledge of confidentiality and data privacy requirements within the workplace

Desirable

Previous experience in high growth start up business sector

Experience of liaising with a wide range of internal and external partners

Intellectual agility and ability to think on one’s feet

Knowledge of outsourced government contracts

We Are Group

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