RECEPTIONIST/ADMIN ASSISTANT

A prestigious financial institution located on The Strand are looking for a Receptionist/ Administrator to act as the first point of contact for clients and support the team with administration.

The candidate should:

Be a person who will man the Reception and who will represent the company as the “front of house”, to meet and greet guests with professionalism and have a welcoming personality
Be someone who is looking for a varied role and is flexible in their approach to team working and an ever-changing workload 
Have basic skills in Office programs – Word, Outlook, Powerpoint and Excel
Be smart in their appearance
Be professional in their presentation and telephone manner
Have good communication skills
Appreciate that work within the environment is highly confidential
Be aware that attention to detail is a key attribute
Be an active team player
Responsibilities
The post reports to the Office Manager and is within the Support Team. Responsibilities will include:
Meeting and greeting guests
Setting up and clearing meeting rooms
Ordering or buying lunches
Keeping the kitchen on the 4th Floor clean/tidy, loading and unloading the dishwashers as necessary
Dealing with printing, binding and copying requests for the Team
Assisting in logging expenses, etc. and other admin duties
Entering information onto the Company’s database
Booking couriers and travel
Undertake a weekly stock check on both floors of kitchen supplies, paper, binding combs, etc.
Preparing the daily reception sheet for Security for meetings being held the following day
Basic document assistance, e.g. watermarking, etc.
Providing general assistance to the Support Team Training will be provided to cover all aspects detailed above

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Receptionist Administrator