Accounts Assistant

Location: Hilperton near Trowbridge

Salary: £24,000 - £26,000 per annum (pro-rata based on hours,experience and qualification level)

Job type: Part time/Permanent

Start Date: ASAP

About Us

Our client (Clegg Associates) is a very well established structural and civil engineering business providing bespoke engineering design solutions to a very varied client base.

About the role:

We are looking for a part time, office based (although some hybrid working is an option), Accounts Assistant.

Your tasks

Sales ledger

Prepare and post sales invoices to the sales ledger
Manage the sales ledger and ensure receipts are correctly allocated
Weekly reporting and chasing of overdue debt
Generate and send customer invoices and statements in line with Company procedures
Maintain and reconcile the Sales ledger within the SAGE accounting system
Deal with sales invoice enquiries

Purchase Ledger

Check and match invoices to delivery notes and sub-contractors time sheets
Process incoming purchase invoices through the ledger
Check and reconcile supplier statements
Deal with purchase invoice enquiries
Process and summarise staff expenses
Process and summarise company credit card expenses
File invoices and statements

Bank and Cash

Post bank transactions into the nominal ledger daily and investigate any issues
Perform daily and month-end bank reconciliations
Manage petty cash

General

Ongoing liaison with the Finance Director and external accountant including the provision of ad hoc information and reports as required
Supervise and monitor the company's time sheet system and ensure that work is completed to deadlines and invoiced on schedule
Prepare a monthly summary of chargeable and non-chargeable time in respect of each employee

Monthly Management Accounts

Prepare monthly schedule of accruals and prepayments
Prepare monthly salaries summary and reconcile with the PAYE and pension control accounts in SAGE
Prepare monthly journal entries to include depreciation, accruals, prepayments and salaries
Prepare a Trial Balance and produce the monthly Management Accounts together with prior year and current Business Plan comparative figures ready for discussion with the external accountant

General Administration

Liaise with the Sales and Marketing Director as required with respect to processing of job quotations ensuring all quotes are followed up and customer feedback recorded
General sales, marketing and administration duties as required including answering telephone calls and dealing with visitors to the company's premises ensuring compliance with all health and safety procedures, ensuring risk assessments have been completed as appropriate.

Required skills and qualifications

Applicant must be proficient in Sage software.

Understanding of accounting procedures, i.e. nominal codes, raising credit notes, producing statements, and allocating payments

AAT level 2 Qualification would be an advantage (but not essential)

Demonstrable experience in a similar role.

Proficiency in the Microsoft Suite

Benefits:

Great Learning and Development opportunities

Access to an Employee Assistance Programme scheme benefits

Be part of a friendly, motivated team who create a safe and enjoyable working environment

Receive an initial 25 increasing to 30 days paid holiday per annum (plus Bank Holidays)

Flexible Working Hours

On-site free parking available

As part of your application, you are confirming you have the right to work in the UK

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