The role of Buyers Administrator plays a critical part in the purchasing team at CLAD Safety, they support the team and ensure efficient operations throughout the product lifecycle. Their work contributes to successful product launches and overall business performance.

Purpose of this role:

To provide administrative support to the Purchasing team.

The focus of this role will be to:

Critical path management to ensure product development is running to schedule.
Ensure that Purchase orders are raised in line with critical dates to ensure on-time delivery in full (OTIF).
Maintain any changes in delivery dates and keeping the wider teams updated.
Maintenance of the sample library.

Additional responsibilities will be to support the wider purchasing team in line with business needs.

Key Responsibilities

Critical Path Management

Working closely with suppliers to maintain key product development milestones and maintain the smooth running of the buying cycle

Contributing to weekly Purchasing meetings with any updates

Purchase Orders

Be the main point of contact for all PO queries for the purchasing department

Creating Purchase orders with correct prices and delivery to agreed lead times

Working closely with our forwarders and factories to maintain delivery dates

Issuing weekly intake tracker to the wider teams, ensuring key stakeholders (in particular goods in) can plan for stock arrival.

Supporting the Customer Service team to manage the shortfall queue with the guidance of the Buyer

Managing Samples

Developing our sample management system so items are clearly labelled and easily located when needed.

Coordinating annual review with the full purchasing team of which samples may no longer be required.

Sourcing suitable products to support customer inquiries and tender submissions.

Monitoring Carriage paid costs to ensure deliveries are being placed efficiently keeping additional costs to a minimum.

Building relationships with key suppliers.

Provide department support in busy periods and any other ad-hoc work that may be required.

Taking part in the annual stock take

Communication and working relationships

Purchasing

Customer Service

Warehouse

Suppliers- branded and directly with factories

Personal Specification

Communication

Effective communicator across the business both internal and external

Confident to speak in team meetings

Demonstrates essential interpersonal skills i.e. Listening carefully to others, ensuring dialogue is two-way, observing and questioning

Self-Management

Ability to work on own initiative

Very strong house-keeping and organisational skills

Good time management

Anticipates and overcomes obstacles

Is resilient, optimistic, and open to change

Self-motivated, flexible and works well under pressure

Teamwork

Collaborative approach

Supports new business initiatives and projects

PC Skills

Computer literate

Knowledge of Microsoft Excel, Outlook, and Word

Experience

Good administration/ office experience

Knowledge of order raising process preferred but not essential

PERFORMANCE MEASURES

Accuracy of orders raised and on time

Effective Communication both internal and external

Ability to work on own initiative

Clad Safety

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Buyers Administrator