Job Description

Role: HR & Office Manager

Location: South West, London

Salary: £50,000 - £55,000 DoE

Full Time: Permanent – Hybrid (4 days in the office)

Ref: VFR 3077

VisionFR is excited to be helping a dynamic, relative start-up company in the EV space – A new and dynamic concept. The company is around 30 staff yet growing. They are professional, bright yet fun and looking for an energetic individual to join them as their HR & Office Manager.

The HR & Office Manager the role works hand in hand with the whole team to provide strategic advice, ensure policies and processes are effective, and create a positive working environment. The office manager responsibilities are critical in orchestrating office operations and providing an exceptional employee experience. Being proactive and resourceful you will efficiently manage office-based logistics, especially during key meetings and events, while aligning with core values.

There is a strong focus on creating a great working environment to get the most out of our people and the role will lead on employee engagement, recognition, development, wellness programmes, and inclusion.

The role is based in the company’s South West London office.

Key accountabilities

There is a lot of flexibility in the role and this job description is not an exhaustive list of work activities. The role is very varied, and a high degree of adaptability will be necessary.

As the HR Manager you will:

Operate at both an operational and strategic level to support the business in achieving its aims.
Provide guidance and support to employees and management on HR related issues.
Administer benefits, compensation, and pay processes.
Ensure end to end employment processes are effectively carried out e.g. onboarding, monthly payroll, performance management, development, off boarding.
Ensure legal compliance and introduction of best practices.
Assess employee engagement and productivity and recommend actions to improve.
Design and implement approaches to communications that provide the employee with a voice.
Create proactive approaches to employee engagement, recognition, development, wellness, and diversity.
Work in close liaison with senior managers to build a culture of trust, recognition, and engagement.

As the Office Manager you will:

Maintain smooth functioning of all office systems with an approachable and proactive approach to problem-solving.
Manage office equipment, supplies, and facility upkeep, anticipating needs and addressing issues promptly.
Manage the relationships with vendors and suppliers including cleaners, landlord, IT and security etc, maintaining strong relationships, resolving issues efficiently.
Oversee service contracts with a forward-thinking mindset, ensuring effective compliance and cost savings or improvements are made where viable.
Manage the onsite food ordering and deliveries, ensuring staff members needs are met and savings are made where possible.
Coordinate all internal events, including setup, equipment requirements, and catering arrangements, seeking support from colleagues when needed.
Work with the CEO’s EA on proactively preparing for large meetings, ensuring all technical and logistical needs are anticipated and met, for example Town Halls.

Skills & experience

Demonstrable evidence of working in close liaison with management to achieve company aims.
Several years’ experience as a HR generalist, with a strong grounding in all aspects of HR including legal and procedural requirements, recruitment, employee engagement, development, and inclusivity.
Degree in HRM or a related field and / or CIPD level 5 or 7 qualified.
Proven experience in a dual HR / OM role.
Experience in an early-stage start-up company environment.
Experience implementing and creating internal structure and building processes from the ground up.
Self-motivated, with exceptional organisational and time management abilities and a proven ability to thrive when dealing with ambiguity.
Strong commercial focus.
Ability to develop strong working relationships at all levels and to collaborate across boundaries (geographical and functional).
Evidence of successful delivery, with a proven ability to manage competing and sometimes ambiguous priorities.
Engaging and well-structured communicator with excellent command of the English language in both written and verbal communications to ensure the message is clear and understood.
Software skills including email, Microsoft, and HRIS/ ATS systems.
High levels of self-confidence, independence, resiliency, confidentiality, diplomacy, and the ability to influence others.
Proven ability to add value with a positive and infectious, can-do attitude.

Desired

Experience of working in a diverse and cross-cultural organisation.
Provided HR support to a company that has experienced significant growth.
A European language (French, Spanish, or Italian).
Experience in managing international teams and / or cultures.

VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful

discrimination within our workforce and whilst fulfilling our Clients recruitment needs.

Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.

VisionFR Limited jobs

Human Resources Office Manager