Job title: Head of Finance and Operations

Experience level: Mid

Location: London

Requirements: Skills in financial management and making things happen.

About thymia

thymia is on a mission to make mental health as objectively measurable and monitorable as physical health.

Using the latest advances in machine learning and neuropsychology we provide AI powered mental health assessments that identify mental illness and its underlying symptoms specifically, accurately and objectively.

In the same way that a blood pressure cuff or thermometer tracks your physical health from poor to great, thymia does the same for your mental health.

Leveraging engaging games for assessments, our tools offer a frictionless experience, effortlessly pinpointing and tracking mental health biomarkers for all.

Our website: www.thymia.ai

About the role

Thymia is on a growth path, backed by healthy VC funding and solid revenues. We are seeking an exceptional Head of Finance and Operations to be responsible for managing the day to day financial operations of thymia, including FP&A and financial reporting. They will also work closely with the COO to support on analytics, legal, people and business operations.

Key responsibilities

Accounting & tax
Provide documentation, oversight and review the work performed by external accountants (including statutory fillings, tax returns and other legal requirements)
Main point of contact for dealing with external auditors (provide documentation, explanations, manage the contact with external accountants, review and discuss the financial statements before issuance)
Assist on any due diligences (create data rooms, provide documentation and explanations as requested)

Financial Planning & Analysis (FP&A)
Support the COO to create yearly budgets by department and on company level (periodicity might change depending on company growth and needs)
Prepare quarterly forecasts based on company performance and create different scenarios for future outcomes
Create a monthly process to analyse actuals x budget (& forecasting) to be timely reported after month-end, including explanations for material variances for different stakeholders (management team, investors)
Provide timely reporting and analysis for internal and external stakeholders (including investor relations)

Treasury
Overall cash management, runway calculation, anticipating cash needs
Own the billings & collections operations
Own the accounts payable & payments process (including vendors, salaries, sales commissions, employee reimbursements and taxes, liaising with external providers for some)
Implement solutions to guarantee that employees, vendors, taxes and social security charges are paid on time
Implement a scalable invoicing and collection tool

Legal
Contract management for suppliers, clients, contractors and employees
General legal support for day to day business needs

Operations
Support COO with vendor management and lease management
Business operations and special projects including people operations

Other COO support
Partner with the sales team: manage and analyse revenue, calculate sales commissions, etc.
Risk control: D&O, insurance, customer concentration exposure
Assist with People operations - onboarding, benefits, cost calculation
Support with analytics including tracking KPIs and OKRs

What we expect from the you?

Keep the house in order: financials and key metrics (churn etc) are accurate, consistent and available promptly. Document operational procedures and assure that those are being followed at a company level
Avoid disasters: Help the COO have an accurate picture of the cash situation and burn at all times, and helps build realistic projections (and re-forecast as necessary)
Run a tight ship: stuff and people get paid on time, KPIs are tracked and reported to stakeholders
Be part of the team: be prepared to support where needed across operations and collaborate with multiple teams leading with excellence.

Background

Someone with a very deep mastery of all nuances of accounting, controls, operations and reporting, preferably with an audit or accounting background
Someone who can partner with the COO and provide some immediate value on finance and operations and over time can scale to provide strategic value to the leadership team
An ideal candidate is someone with the potential to grow to a leadership position with the business

Compensation & Benefits

Competitive salary
Private pension
Private health insurance
Flexi-working
28 days holiday

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