Contracts Administrator

Manchester

Competitive Salary + Benefits

Optima is an international leader in sustainable glass partitioning systems and solutions.

We pride ourselves on offering exceptional service and beautifully designed glass partitions and doors which exude quality in every region we operate in. We are wholly dedicated to helping our clients create effective and innovative workspaces in some of the world’s most iconic buildings.

We have an exciting opportunity for a Contracts Administrator to join our Optima North team in Manchester.

Providing administrative support to the contracts team and overseeing the department’s activities and operations, key responsibilities for this role include:

Providing general office administrative support to the Divisional Director and wider team.
Scheduling meetings, producing agendas and taking minutes
Printing drawings & contracts
Preparing orders and payments to sub-contractors
Preparing sub-contractor variations
Maintaining and accurately updating databases
Printing drawings & contracts
Diary management and arranging appointments
Proof reading documentation
Typing, preparing and collating reports
Establishing and maintaining an efficient filing system
Entering new non specified project enquiries onto Company database
Downloading tender drawings to the Company database
Following up on all projects with assisting with compiling O&M files and job start files
Scanning of completed site files to Company database
Chasing all project teams to obtain Customer Satisfaction Questionnaire’s
Uploading completed CSQ’s and completing the relevant performance CSQ section in Company database
Updating relevant sections on Company database once final accounts have been agreed
Ensuring all divisional timesheets are completed on time
Updating the general/front page and financial section in Company database after year end
Assisting with arranging travel/accommodation for staff

Skills Required:

• Administration experience

• Positive, confident and friendly attitude

• Excellent verbal & written communication

• Ability to stay calm under pressure and work to tight deadlines

• Able to manage multiple tasks

• Good organizational skills and attention to detail

• Experience in Microsoft Packages (Outlook, Excel, Work, PowerPoint)

• Minimum 5 GCSE’s A- C grade including Math’s and English

It is preferable for candidates to live within a commutable distance to our offices at in central Manchester. Hours: Monday to Friday 8.30am – 5.30pm (40 hours per week).

You will join on a full-time, permanent basis and in return, you will receive a competitive salary and benefits, including 25 days holiday, private medical cover, pension contribution, access to employee assistance programme with excellent wellbeing benefits, alongside the opportunity to work in a well-established and friendly company.

*subject to qualifying periods

Optima jobs

Contracts Administrator