Location: The City, London Salary: Based on Real Living Wage Hours: 34.75 Department: HR Job Type: Full time Contract Type: Fixed Term Contract

Please see job description for more information

Join us at The General Optical Council (GOC) - Thomas Pocklington Trust (TPT) and RNIB are collaborating with organisations from both the sight loss and wider charity sector as well as corporate organisations to create new opportunities for blind and partially sighted people to find employment through the Get Set Progress (GSP) Internship programme. The GOC is delighted to be offering an internship as part of the Get Set Progress scheme.

Job purpose: Overview of the role:

To support the Governance, People & Culture, and Facilities teams with specific admin tasks and project work. Answering telephone calls and supporting our reception assistants. Photocopying paperwork and dealing with incoming and outgoing mail. Drafting and preparing letters for our new recognition scheme and helping with background checking for new employees. Supporting the Equality, Diversity and Inclusion (EDI) Manager with EDI projects both internally and externally to the organisation. Supporting governance work including preparations for meetings and minute taking. Supporting meetings and discussions internally and across the regulatory space.

Key areas of responsibility:

Governance:

Support the running of EDI training and workshop sessions for employees, members and workers. Organise and deliver a wellbeing initiative across the GOC, with support from the EDI Manager and Head of People and Culture Contribute to EDI pages of the intranet, including writing news articles. Assist staff networks in organising and running events.

People & Culture Team:

Seek approval for monthly recognition nominations from the appropriate director. Draft, seek approval and issue letters to individual employees to inform of recognition awards. Update employees who have made recognition nominations on the status of nominations. Update the recognition database each month to ensure budget accountability. Issue reference requests for new employees and follow up any non-returns. Check and confirm right to work status for all new employees. Ensure right to work documentation for new employees is saved to appropriate files. Work with managers to complete and update Occupational Health referrals.

Facilities:

Support the front desk reception as and when needed to meet and greet and answer telephones. Distribution of incoming mail/scanning* (as above) Printing outgoing mail Franking outgoing mail Setup for meetings and hearings Support with archiving project for historical documentation. In-office administrative support for remote teams.

Personal specification - Essential criteria:

This post has a Genuine Occupational Requirement that the successful applicant be a person who is blind or partially sighted, in line with The Equality Act 2010

Skills of basic data collation and analysis (Excel) Administration skills Customer service skills Willingness to travel to the TPT Hub in London for intern development events throughout the course of the internship programme (costs covered by TPT) Having not previously undertaken the Get Set Progress internship programme.

Closing date for this role is 6th August 2024 by 5pm.

At the GOC we have staff networks that are here to provide a supportive space and celebrate our diversity! They also help influence GOC practices and policy to ensure they are inclusive as possible.

REF-(Apply online only)

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