Company overview
Cambridge Maintenance, founded in 1985, is a growing nationwide supplier of maintenance services throughout the UK. We serve corporate, public sector and managing agent clients, with sites from Scotland to Plymouth, South coast and Kent. Our clients rely on us to manage offices, commercial properties, retail sites, schools, universities, hospitals, hotels, laboratories, luxury residential units and historic listed buildings. Cambridge Maintenance is one of the UKs most innovative maintenance services companies.
Overview
Responsible for compiling estimates of the cost to provide a client or potential client with our maintenance services. This will involve analysing the material and people costs needed, in order to create a competitive quote that will aid management in bidding and securing profitable contracts and retenders.
As an Estimator, you will work flexibly and observe all agreements, custom and practice concerning interchangeability of jobs.
As a memberof the sales and marketing team, reporting in the first instance to the Estimating Manager, this role encompasses substantial internal interface, supplier liaison and customer contact.
You will liaise with others in the business such as the Business Development Director, Operations Directors, Contract Managers and other work colleagues and customers outside of the formal lines of reporting, this position requires a proactive, self-managed, detailed and task-orientated approach.
Regular internal liaison and reporting will be required to provide updates on workload scheduling, progress and priorities.
RolesAndResponsibilities
Carryout detailed M&E planned preventative maintenance (PPM) cost pricing and estimation for new contracts, variations to contracts and re-tendered contracts including the creation of asset schedules and assist with the proposal preparation for submission to customers.
Undertake on-going improvements associated with the production, submittal and internal processing of enquiries and their related systems.
Assimilate and communicate details of internal and customer-initiated leads or enquiries and other sales related intelligence to the Business Development Director.
Working from surveys, pre-prepared tender documentation, internal and external leads and enquiries, undertake the timely, and accurate pricing and estimation of new, renewed and re-tendered M&E PPM contracts including the creation of asset schedules (using MS Excel software package) and proposal preparation (using MS Word software package) that accurately reflects the requirements of the customer.
Undertake site surveys, in conjunction with the others or independently.
Carry out the M&E PPM contract cost estimation and pricing in accordance with internal task schedules and time allowances and customer prepared schedules and SLAs.
As workloads dictate, undertake site surveys such that estimates can be accurately calculated, are representative of customer needs and enable robust proposals/tender submissions.
Obtain technically compliant and commercially advantageous prices from specialist suppliers and sub-contractors in accordance with enquiry requirements.
Assist in the performance review and selection of specialist suppliers and sub-contractors.
Review and evaluate the technical and commercial requirements of pre-prepared tender documentation, specifications and SLAs for the purposes of balancing strict technical, statutory and performance related compliance with commercial risk and competitive value, and provide input into bid /no-bid risk analysis reviews.
Carry out the M&E PPM contract cost estimation and pricing for addendums and contract variations in accordance with internal task schedules and time allowances and customer prepared schedules and SLAs.
Compile, complete and submit hard and soft copy proposals and tender returns in accordance with customer requirements independently or in association with others as required.
Ensure that tender returns are compliant with robust, accurate data entry.
Liaise in all respects and as necessary with others to ensure the timely, accurate effective and efficient processing of enquiries.
Fully engage and support colleagues in the pre and post tender interview process.
Implement and or assist in the efficient and effective hand over of new, renewed and re-tendered contracts to the operations department in accordance with internal processes.
Implement and/or assist in the efficient and effective modifications to contracts (addendums and variations) in accordance with internal processes.
Work with other people in the company to build and promote a team environment.
To ensure the delivery of the highest levels of customer service associated with your roles and responsibilities.
Directly liaise with customers as is required in the undertaking of the role.
Attributes
By joining our team, you will play a major role in expanding the business and ensuring future success, in doing this you will need to demonstrate the following attributes:
A high level of technical and commercial ability.
A highly proactive, self-motivated and flexible approach.
Excel in workload management, to meet strict deadlines.
Collaborate with and be a real asset to, the team.
Possess excellent communication and relationship building skills.
Proficient in IT, notably with MS Excel, Word, Outlook and PowerPoint.
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