Overview of the role
We're seeking a highly organised and detail-oriented individual to join our team as a Property Coordinator. As a key member of our property department, you will play a crucial role in managing the administrative aspects of property transactions, ensuring seamless communication with internal and external stakeholders, and maintaining accurate records. If you're looking for a challenging and rewarding role that requires strong organisational skills, attention to detail, and excellent communication skills, we'd love to hear from you.
This role is working 22.5 hours per week. We are happy to discuss how the hours and days are split. Working on a hybrid basis, you will be required to work from our Head Office 1 day a week.
Main Responsibilities
- Manage first line queries from internal and external stakeholders regarding (but not limited to) demises, rights, obligations and periods of ownership/liability.
- Review legal documentation received from external lawyers on transactions and ensure it is accurate before passing to surveyor for sign-off (lease renewals etc)
- Complete change notes for transactions and send to surveyors for sign-off.
- Manage the signing process for all property transactions
- Ensure change of tenancy information for sub-let portfolio is correctly managed and act as the intermediary between tenants, managing agents and other parties to resolve any queries thereon.
- Review Insurance documentation and ensure that any credits/refunds are received where there has been a change in landlord
- Manage all paper files and records ensuring they are correctly labelled and sent to off-site storage
- Manage all signing where a wet ink signature is required and liase with internal and external stakeholders to ensure these are signed in a timely manner
- Manage all local queries in relation to SDLT payments and other Sundry payments for adhoc property charges which are not paid through BAU activity
- Performing Land Registry searches and downloading of official copies for property interests
- Assist with physical sorting and archiving/disposal of paperwork returned by pharmacy branches where the branch is being sold.
- Manage the collation of information required for project work (e.g. disposals) to ensure data rooms and project folders are correctly populated and kept up to date with the information needed by buyers to complete transaction.
- Managing incoming and outgoing post (in relation to Property matters).
- Drafting letters to landlords, managing agents and tenants/mail merge
Key knowledge and skills required:
- Proven experience in a similar role, preferably in a property or administrative environment.
- Strong organisational and time management skills, with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills, with the ability to build strong relationships with internal and external stakeholders.
- High level of accuracy and attention to detail, with the ability to maintain accurate records and documentation.
- Ability to work independently and as part of a team, with a proactive and flexible approach.
The Ideal Candidate
Well are proud to be a diverse and inclusive employer. If you have any specific requirements, we'll do everything we can to support you. Whether it is to find a pharmacy that is accessible, or if it is a part time position you are looking for, we can help find the role that is right for you. If you need us to make any reasonable adjustments to our recruitment process, we will be happy to accommodate you.
Please be aware that due to the high number of applications we receive it may not be possible for us to provide an outcome to all applicants. If you are not contacted within 28 days of your submission unfortunately you will have been unsuccessful.
