Administrator
London
Up to 37K depending on experience
5 days a week in the office.
My client in the property/construction industry is recruiting for Administrator who will be an integral part of their London office.
The successful candidate will need a positive, ‘can-do’ attitude and enthusiastic to take pride in
this key support position. You will be responsible for providing effective and efficient
administrative support. They are looking to recruit someone who is looking for longevity in a role
and experienced in providing high level customer service.
Please note that due to the nature of this role, the requirement is 5 days fully in the office.
What you'll be doing:
- Support the Office Manager in the running of the office and all associated areas, making sure that they are always kept in the best possible order, liaising with suppliers, other admin support and Partners
- Organise office meetings and booking of relevant meeting rooms, ensuring rooms are prepped and ready prior to these starting
- Assist with onboarding – issuing new starters with keys/fobs, ensuring personnel have a locker, induction tours etc
- Cover for Reception when needed on lunch and annual leave
- First Aider/Fire Warden – training will be provided
- Scheduling reception rota for lunch cover
- Effectively dealing with any office related questions/queries from colleagues and visitors to the office
- Raising invoices and assisting with debt chasing
- Attending team meetings and minute taking where necessary
- Printing and binding documents/contracts
- Preparing presentations
- Setting up jobs, arranging purchase orders, opening submissions and projects on Workspace
- Arranging team socials
- Assisting with fee letters, reports, formatting, typing for the team
- Updating contact lists and directories
- Booking train tickets and travel
- Working closely with project leads to aid data entry for the team in Workspace
- Assist the team with expenses where applicable
- Book travel and accommodation both nationally and internationally where required
- Order lunches, office stationery, kitchen supplies
- Making drinks for clients and organising refreshments
- Assist the Office Manager with various ad-hoc tasks to promote a positive culture and well-presented office
Experience and Skills Required
To be considered for this role, you should possess / evidence:
- Proficient knowledge and demonstrable experience with all MS Office suite-based software including Outlook, Word, Excel, Teams etc
- Excellent communication skills & telephone manner
- Well-presented with an exceptional friendly and professional approach
- Good at problem solving with a ‘get it done’ attitude
- Excellent time management skills
- Naturally organised with a high attention to detail
- Self-motivated, proactive team player who is dedicated to providing solid support
Dont delay , apply today!