GS3 Recruitment are currently recruiting for an Office Manager for our client based in Bellshill, Lanarkshire.
Responsibilities:
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Liaising with Construction Manager to populate weekly timesheets
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Greeting clients and anybody entering the building
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Answering the reception phone and transferring calls internally and externally
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Front desk – keeping it tidy and clean
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Dealing with queries
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Accepting, signing and checking deliveries
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Opening checking and distributing post internally. Visiting nearest post office when/if letters need posting
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Checking, monitoring and ordering stationery
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Organising meetings and managing databases
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Booking accommodation for staff when needed
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Binding documents when requested and printing drawings
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Liaising with staff and suppliers
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Implementing and maintaining procedures/office administrative systems
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Ensuring that staff room and kitchen are kept tidy and monitoring kitchen supplies
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Using Microsoft Software package (Excel and Word)
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Attending meetings with senior management and taking minutes
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Managing the office cleaners
Personal Requirements:
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Reliability and discretion: you will often learn of confidential matters
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Adaptability
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Communication, negotiation and relationship-building skills
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Organisational skills
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IT skills
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Problem solving skills
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Initiative
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Attention to detail