We are seeking a highly organised and efficient Administrator to join our team in Glasgow. The successful candidate will be responsible for providing administrative support to ensure the smooth day-to-day operations of the office. This role involves managing a wide range of administrative tasks, including office coordination, data entry, and communication with clients and staff.
Key Responsibilities:
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Office Management: Maintain the office environment by managing supplies, organising office equipment, and ensuring a tidy workspace.
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Reception Duties: Greet visitors, answer phone calls, and manage general email enquiries.
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Data Entry: Input, update, and maintain records and databases with accurate and up-to-date information.
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Document Management: Prepare, format, and manage documents, reports, and presentations.
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Scheduling and Coordination: Assist in scheduling meetings, booking appointments, and coordinating travel arrangements.
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Team Support: Provide administrative support to various departments and assist with ad-hoc tasks as required.
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File Management: Organise and maintain physical and digital filing systems.
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Correspondence: Draft and distribute emails, letters, and other communications as needed.
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Client Interaction: Respond to customer enquiries and provide assistance where necessary, both in person and via email/phone.
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Basic Finance Duties: Handle invoices, process expenses, and support basic financial administration tasks.
Skills and Qualifications:
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Experience: Previous administrative essential.
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Skills:
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Strong organisational and multitasking abilities.
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Excellent communication skills (written and verbal).
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Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
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Attention to detail and ability to maintain confidentiality.
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Basic understanding of financial processes (preferred but not essential).
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Personal Qualities: Self-motivated, reliable, and able to work independently or as part of a team.
Benefits:
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Competitive salary based on experience.
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Flexible working hours.
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Opportunity for professional development and career advancement.
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Positive and supportive work environment