Ref: (phone number removed)
Job Title: Fire Department Administrator/Scheduler
Location: Stevenage, Hertfordshire
Salary: £25,000 - £35,000 per annum (dependent on experience)
Hours: Monday to Friday, 08:30 - 17:30 (1-hour unpaid lunch break)
About:
Parkside Recruitment are seeking a well-organised and detail-oriented Fire Department Administrator/Scheduler to join our clients team.
Key Responsibilities:
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Prepare forms, memos, letters, and other documents. Handle tasks related to security specifications, quotations, and training certificates during staff shortages.
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Manage schedules, logs, absence records, and data entry. Prepare monthly summaries for time sheets and expenses.
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Enter sales statistics, manage customer records, and schedule services/works in engineers' diaries.
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ARC (Alarm Receiving Centre) Database: Enter and manage customer records, apply for monitoring systems, and liaise with the Fire Brigade.
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Manage the sales and purchase ledgers, including raising invoices and clearing supplier delivery notes.
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Handle email correspondence, booking of meetings, and management of tasks.
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Answer and route calls, take messages, and manage urgent queries.
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Handle scanning, photocopying, and printing tasks, including large format documents.
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Prepare and bind manuals, zone charts, and other documentation.
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Provide cover for the Security Manager's Assistant and Receptionist/Switchboard when required.
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Manage manual filing, deliveries, and returns of surplus or faulty goods.
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Ensure the office and meeting rooms are tidy and well-maintained, including handling refreshments for visitors.
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Assist in maintaining a comfortable office environment by managing temperature settings.
Requirements
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Experience: Strong administrative background with experience in scheduling and database management.
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Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with bespoke databases and office machinery.
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Attributes:
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Excellent organisational skills with the ability to prioritize tasks.
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Strong communication skills to interact effectively with staff and customers at all levels.
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Attention to detail and the ability to work under pressure.
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A proactive and team-oriented attitude, with a willingness to learn and adapt to new software and procedures.
Additional Information
- Holidays: 23 days per year, including three days allocated to the Christmas shutdown, plus Bank Holidays.
Parkside Recruitment are an Equal Opportunities Employer