We are seeking an Accounts Payable Assistant to join our clients finance team in Blackburn. This role is crucial in supporting the finance function by ensuring the accurate and timely processing of purchase invoices and providing support to both the operational and finance teams. The ideal candidate will be detail-oriented, proactive, and capable of managing supplier accounts and resolving disputes efficiently.
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Invoice Processing: Support the finance function by processing approximately 3,000+ purchase invoices per month, ensuring accuracy and compliance with company policies.
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Team Collaboration: Work closely with operational and finance teams to provide necessary support and ensure smooth operations within the Accounts Payable function.
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Issue Resolution: Take the required actions to resolve issues and disputes related to purchase invoices promptly and effectively, ensuring minimal disruption to the payment process.
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Supplier Account Management: Take responsibility for specific supplier accounts, ensuring they are reconciled accurately and in a timely manner.
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Correspondence Management: Communicate professionally with suppliers and stakeholders, processing correspondence promptly and escalating issues where necessary.
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Support Best Practices: Assist the management team in implementing best practices to ensure the smooth running of the Accounts Payable systems.
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Expense Processing: Process employee expenses accurately and within specified timeframes.
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Payment Runs: Prepare and process weekly and monthly payment runs to ensure timely payments to suppliers.
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Data Management: Maintain supplier data, ensuring it is correct, up-to-date, and managed in accordance with company policies.
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Query Handling: Answer the telephone and deal with queries from suppliers and internal teams efficiently and professionally.
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Reporting Assistance: Assist in preparing reports for management, providing necessary data and insights as required.
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Head Office Liaison: Liaise with the Accounting team at Head Office to ensure alignment of processes and reporting.
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Administrative Support: Undertake various administrative tasks and projects to support the Accounts Payable function and contribute to the overall success of the finance team.
Qualifications and Skills:
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Experience within a similar position is essential
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Experience with financial systems – experience with SAP B1 would be an advantage
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Knowledge of CIS would be an advantage
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Team player, able to work under pressure to meet tight deadlines
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High attention to detail, excellent at multitasking and highly organised • Flexible, enthusiastic and can do attitude
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Previous experience within a finance team is essential
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Excellent communication skills both verbally and written
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Preferably have a minimum of 4 GCSE grades at C (grade 4) or above including Maths & English
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Must be computer literate with a working knowledge of Microsoft packages with strong excel skills – familiarity with formulas, pivot tables is desirable.
40 hours per week
£26,000 to £28,000 pro rata for 6 months