Due to our clients continued growth, an exciting opportunity has arisen for an enthusiastic and highly motivated individual to join their friendly office, based in Ketton, Stamford as an Administration Assistant.
Our client are a family ran business, focused on delivering excellent client services, which they achieve through ensuring their team are engaged, motivated and have plenty of opportunity to develop,
They really do look after their team, which they consider to be an extension of family, and as such have various benefits which promote wellbeing, these include:
- Working a 4-day week with a FTE salary (Mon to Thurs or Tues to Fri)
- Pro rata holiday of 30 days per year
- Gym membership
- Your birthday off
The role of Administration Assistant is a vital one as it helps keep the smooth-running daily operations of the company. The successful candidate would be tasked with supporting the team in a number of ways; such as, managing a daily workload of basic admin functions, together with the setting up of projects and compiling of initial data which is then used by the team when reviewing and progressing their projects.
General duties for the role include:
Answering and transferring calls to team
Taking of comprehensive messages
Organising and tracking of incoming and outgoing post
Adding Organisation/Clients & contacts to CRM
Setting up new projects on Tracker/ CRM
Emailing landowner’s solicitor to request title documentation
Issuing initial email to client
Submitting Highway Searches
Reviewing and downloading relevant title documentation for the site – identifying and raising third party issues
Requesting and tracking of outstanding designs
Submitting SIMs
Tracking of tasks against projects and following up where required
Processing of agreed documentation and sending out for signing
Processing the return of signed documents
Archiving of projects
Client updates where applicable
Updating Client portals where applicable
Setting up new projects on Focal Point (where required) – this includes:
Setting up entries for gas and electricity
Setting the anticipated legal completion date
Entering relevant information and dates
Ensuring entry is allocated to a contact
Upload Highways Search
To be successful in this role, ideally, we would like you to have most if not all of the following qualities, skills, and experience:
Demonstrable verbal and written communication skills
Excellent attention to detail and accuracy
Methodical, logical approach to problem solving and task completion
Strong reasoning and interpersonal skills
High standards of record keeping and documentation
Strong communication skills to Stakeholders at all levels
Good time management skills, ability to prioritise
Intermediate Microsoft office skills
Confident and assertive, ability to communicate clearly
Excellent interpersonal skills
Acts with high standards of care and integrity
Flexible approach to tasks
High level of discretion
Enthusiastic proactive approach
Excellent organisational skills, able to prioritise and manage a varied and busy workload