Reporting to the Admin Team Leader the Project Administrator is responsible for the accurate administration and communication of issues relating to clients' projects.
Ensure that all new projects are promptly and accurately set up in accordance with the required Administration protocol including the allocation of unique project number, receipt of project authorisations and appropriate file creation.
Confirm that all ongoing activities are covered by a current client project authorisation based on timescale or volume of parts.
Accurately collate and input the required data onto the company computer system for the required projects. Any queries or deficiencies must be recorded in the open issues list promptly resolved with the Project originator. Highlighting the concern to management for support as and when required.
Complete, distribute and file all paperwork corresponding to the projects in accordance with the required Administration procedures
Prepare on agreed timescale (i.e. within five days of the project ending) the appropriate Project invoices and after approval arrange their issue.
Review, action, or redirect all external queries received at the office. Provide general support to the Administration function as and when required.
The jobholder will be predominantly remotely based working from home. You agree to attend the office or other reasonable location for meetings, training courses or other events which we expect you to attend