The Project Coordinator will be responsible for managing the client and business expectations during Business Assurance projects, acting as a key contact to internal and external stakeholders and contributing to the facilitation and organisation of projects, ensuring delivery on time and to budget. The role will also provide general administrative support to the Business Assurance team.
Duties and Responsibilities:
-
Provide administrative support to the Head of Business Assurance, including but not limited to:
-
Managing and coordination of the group inbox ensuring emails are directed appropriately and taking responsibility to ensure all emails/telephone enquiries are answered in a timely manner.
-
Completing sales orders and invoicing requests, updating and maintaining the spreadsheet record of all audits and costs analysis, responding to any queries from finance, clients or sub-contractors.
-
Typing correspondence and quotations and other administrative tasks as required.
-
Familiarisation and engagement with the company databases.
-
Data collation, data entry, diary management.
-
Managing the delivery of Management Service schemes in accordance with the scheme's requirements.
-
Acting as principal intermediary between the client and the audit team from the beginning to the end.
-
Managing Business Assurance audit and administration resource to maintain a throughput of recoveries & performed activities in accordance with personal allocated targets.
-
Collaborating with TUV SUD groups for management of common resource
-
Managing client's expectations, commercially during the course of their projects, provide a detailed project plan to track progress.
-
Management of projects ensuring on time and accurate delivery of contractual deliverables to
-
ensure prompt and accurate invoicing at the earliest opportunities during each month.
-
Coordinate internal resources and third parties/vendors to ensure projects are scheduled effectively.
-
Organisation of subcontract audit and training resource.
Essential Criteria – the successful candidate will have/be:
-
Recent administration or project coordination experience
-
A flexible approach, with a positive and professional attitude
-
Good interpersonal and communication skills (written and verbal)
-
Organised, with the ability to prioritise own workload and work on own initiative
-
Attention to detail
-
A competent user of Microsoft Tools and bespoke business software.
Further Information:
TÜV SÜD in the UK offers a competitive salary and benefits package that includes a minimum of 33 days holiday entitlement (for full-time employees, including public holidays), a contributory Group Personal Pension Plan and a non-contributory Group Life Assurance Scheme. We also offer various Salary Exchange/Sacrifice schemes (buying/selling holiday, cycle to work scheme, pensions), incentive schemes and comprehensive wellbeing support (Employee Assistance Programme, Dental Scheme and Occupational Health services). Dependent on their role, employees may also be eligible for hybrid/permanent home-working, a Company Car/Car Allowance and Private Medical Insurance