Job Purpose:
To effectively manage the Rental Fleet to serve our customer base and coordinate the transport for the Depot
CORE ACTIVITIES:
Short-Term Rental (STR) Fleet
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Process enquiries for vehicle hire – quotations and follow up.
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Preparation of STR agreements, transport notes, etc.
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Monthly invoicing and posting out of all invoices for casual trucks.
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Ensure that all machines in depot are correctly identified/labelled with status.
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Maintain truck files, including filing of Transport Notes and STR Agreements.
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Ensure LOLER inspections have been carried out and are current for all STR machines.
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Resolve invoice queries relating to Contract and STR.
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Liaise with other departments to ensure system is updated for both truck movements between locations and maintaining truck Contract files for the region.
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Produce weekly availability list for STR fleet.
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Monitor STR utilisation to achieve minimum 85% utilisation, liaising with Sales, Contract and Operations Manager to identify possible disposal machines.
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Monitor hour meter readings and raise invoices for excess hour’s charges where applicable.
Contract Fleet
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Close liaison with sales admin to co-ordinate delivery and handover of new trucks.
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Informing workshop of all new/used trucks being delivered into depot for preparation/delivery and ensuring that they are labelled and identified on receipt.
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In conjunction with the Service manager, ensure all machines returned from long term hire are inspected for damage and quotation for repairs sent within 48 hours.
Transport
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Daily scheduling of transport for hire, demos, new and refurbished trucks.
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Responsible for transport budget for both internal and external movements providing monthly summary on costs/income.
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Ensure internal transport is utilised to minimise external transport costs.
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Ensure all transport costs are allocated to customer/internal department as required