Looking for a varied, fast-paced EA role?
If you're used to providing an outstanding level of proactive EA support at VP, or C-Suite level, ideally for a large organisation that has a European or global reach - we'd be keen to hear from you!
This role will be supporting two VP's, so as you would expect, managing conflicting priorities, being able to meet deadlines and having a high level of attention to detail, whilst working at pace is essential.
This is a hybrid role with usually 3 days per week in the office which is based in Victoria, London.
Here's an overview of the type of tasks and responsibilities included:
Being accountable for the smooth management of the VP's function, acting as "front of-house".
Extensive and proactive diary management, managing high levels of change.
Management of complex national and international travel arrangements, as well as some personal travel arrangements.
Liaising with a variety of internal teams, external clients, and suppliers.
Effectively managing relationships with key stakeholders and clients.
Drafting professional and often confidential correspondence to senior stakeholders and clients.
Write, distribute and manage essential and complex minutes and actions.
Assist with special projects.
Project management and organisation of conferences, quarterly seminars, and site visits.
Provide comprehensive administrative support, expenses management and booking of meeting rooms, restaurants, taxis, etc as and when required.
Registering new suppliers, raising purchase orders, and submitting invoices.
Engaging and communicating with all other EA's, providing cover during absences.Extensive experience of working within a Senior Executive support role is essential.
Knowledge of Oracle would be beneficial but not essential.
You'll have experience in working across international time zones and being comfortable organising complex agendas and travel, as well as having discretion in protecting confidential information.
Offering a competitive salary and benefits package, hybrid working and the opportunity to work in a dynamic, growing international organisation.
EA First Ltd are acting as an Employment Agency for this permanent vacancy