Our client is looking for a Part Time Accounts Assistant for a 4 week contract position, located in Banchory, Aberdeenshire15.00. Due to role requirements candidates must be able to drive / have access to their own vehicle.
ROLE
This role works closely with General Manager, Assistant Manager and Fundraising Co-ordinator to ensure all Administration tasks are completed.
The Accounting & Administrative assistant will support the General Manager & Assistant Manager to oversee telephone calls, filing, invoices, letters, staff hours/mileage for processing, Gift Aid, Just giving reports, social media and maintaining daily accounts records.
Accounting & Administrative assistant has primacy in relation to all Administration tasks for the service weekly and be competent is the use of Microsoft office 365.
This role is regulated work with Vulnerable Adults therefore Disclosure Scotland checks will be required.
RESPONSIBILITIES:
Accountabilities
Ensure that Club administration tasks are dealt with efficiently and in a confidential manner.
Ensure that all documentation is presented well in a manner consistent with the core principles of the Club.
Key Duties
Provide Admin support to General Manager, Assistant Manager & work closely with
Fundraising co-ordinator, supporting with any admin tasks required.
Answering telephone/calls to clients for reminding of collections/outreach visits.
Update client files as required with any changes.
Staff hours and mileage to Treasurer monthly.
Petty Cash.
Checking of invoices for processing once approved by GM.
Maintaining daily and Monthly accounting entries on XERO.
Preparing month end trial balance.
Basic
Scanning of documents eg vehicle road tax, liability insurance, building insurances
Thank you letters.
Administration of FMN Info packs, ensure these are up to date with latest forms & displayed.
Postage
Banking
Minute taking for staff meetings.
REQUIREMENTS:
Relevant underpinning knowledge of Dementia care approaches and techniques.
Experience and knowledge of working within a charitable organisation.
Experience in use of Microsoft Office 365, Xero accounting & excel.
Accounting /Bookkeeping up to trial balance essential.
Experience in social media, FB LinkedIn keeping our presence in the public domain safely.
Excellent organisation communication skills, ability to work on own initiative.
Interpersonal skills and Qualities
A genuine passion and interest in people and the community.
Work effectively and inclusively with a range of people, both within and outside of the organisation.
Innovative, thorough and completer/finisher.
Excellent team working skills are required