Our client is looking for an Office Administrator for a contract position, located in Aberdeen.
RESPONSIBILITIES:
Finance:
Ensuring accurate data entry
Creditors - To oversee accounts payable, approve for payment, setting appropriate payment run dates in line with agreed terms.
Following up any discrepancies and to ensure invoices are amended accordingly.
Debtors - To oversee accounts receivable, overseeing Fee Invoice run for accuracy and setting appropriate billing dates.
Ensuring fee payments are received in the agreed timescale sending reminders when necessary.
Ensuring Student Benefit payments are accurate and up to date.
Overseeing bank statement and Mastercard reconciliation for accuracy.
Inputting data relating to petty cash expenditure
Preparing financial reports in relation to residential and Day Service budgets, highlighting any overspends to the Community Director.
Preparing financial reports in relation to monthly service requirements.
Administration:
Reception duties
Minute taking for some key meetings
Dissemination of important communications in the community
Record keeping
Provide necessary office support for wider community as required, e.g. ordering of goods
Student admission paperwork – when required
REQUIREMENTS:
Work experience as a Finance/Office Administrator or similar role.
Experience of administrative support
Demonstrable understanding of financial principles and practices.
Proficiency in populating and interpreting financial software and systems (Xero)
Experience in financial reporting and analysis.
Organisational and time-management proficiency.
Attention to detail, with an ability to spot numerical errors.
Evidence of excellent verbal and written communication skills.
Evidence of the ability to communicate with people with many different needs