The main purpose of this role will be to provide integral assistance to the Office Services department by managing practical and administrative Facilities tasks in our Lincoln office. As well as this they will be required to communicate with contractors/suppliers and our third-party service provider Fisco to ensure maintenance jobs and services are scheduled in and managed from start to finish. Other responsibilities will involve helping with day-to-day requests/queries that come into the Facilities ticketing system
Key Responsibilities:
To provide daily support to operations and maintenance of the building
To maintain effective facilities administration systems, including accurate and comprehensive data entry, in line with Facilities Team requirements and procedures
To liaise with handy persons, contractors, and Suppliers to help maintain the building standards.
Assist in the development of processes, procedures, and systems for the effective management of Lincoln’s Facilities
Help to keep the facilities orderly, safe, and efficient.
To carry out monthly temperature checks on all water outlets
To monitor and maintain the plant equipment including but not limited to; Forklifts, Generators and Compactors
Assist in the development, implementation and monitoring of health and safety programs and policies
Conduct regular inspections and audits to ensure compliance with health and safety regulations
Assist in identifying potential hazards and recommend corrective actions
Help organise and conduct health and safety training sessions for employees
Assist in the investigation of workplace accidents and incidents, ensuring all reports are completed accurately and timely
Participate in developing strategies to prevent future incidents
Maintain accurate and comprehensive records of health and safety activities
Prepare reports and presentations on health and safety performance metrics
Act as a point of contact for employees with health and safety concerns
Liaise with external bodies, such as regulatory agencies and health and safety consultants as appropriate