Recruitment Solutions are currently hiring for a client of ours in hull, for an experienced receptionist on a temporary basis.
Principal Accountabilities:
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Answering the switchboard in an efficient and professional manner, within a target of 5 rings
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Callers are to be announced when put through the relevant extension, with messages to be taken if the call cannot be taken at that time. All messages to have time, date, caller's name company, contact no and reason for call, if appropriate. Messages must be passed to the recipient promptly.
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Greeting visitors ensuring all names and details are logged and recorded in the visitor’s book on reception and notifying the appropriate EFS member of staff. All visitors must have appointments and be accompanied at all times.
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Assist with maintaining the Premier House telephone extension list and ensuring all appropriate staff are provided with an up to date copy.
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To update notice boards with internal announcements and current vacancies. To ensure all notice boards are kept tidy.
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To project a professional and positive image at all times to both internal and external customers.
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To ensure that security processes regarding the access of staff and visitors into Premier House are adhered to.
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To assist with the distribution of incoming faxes, particularly those marked urgent, and notification to relevant person on receipt to reception.
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To keep a close view of the Premier House car park and advise members of staff or visitors if they have parked inappropriately.
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To provide back up cover for the Post Room in periods of absence or sickness.
Candidate profile:
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Excellent telephone manner
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Good communication skills
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Smart, presentable appearance
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Use of own initiative
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Personable, approachable and able to work as part of a team
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Extensive reception experience
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Good switchboard skills
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Well organised with the ability to prioritise
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Good IT skills including Word, Excel and Lotus Notes
If you're interested please click apply