Site Administrator
Princess Royal University Hospital - Orpington
Our client is looking for an experienced Site Administrator to join their team at the Princess Royal University Hospital based in Orpington. You will Provide professional administrative support to the Hospital, Site Manager, Team Leader and Engineers by consolidating and streamlining administrative operations, creating and monitoring reports and producing correspondence and documentation to a high professional standard. Build long term relationships with customers, subcontractors and staff to ensure responsiveness and superior customer service.
To be considered for this role you must have a solid background within administration and have at least 3 years UK based work experience.
Task list
Request, acquire and validate quotations for both renewals and new external contracts by working closely with Biomedical Engineers
Create purchase orders for both renewal and new external contracts in the electronic purchase order database (EPOD). Create delivery notes for external contracts as services are received
Administer external contracts and manage the external service reports in EQUIP, our computerised maintenance management system (CMMS). Ensure completeness of documentation and that all equipment on contract is serviced in a timely fashion
Create EPOD orders for parts, goods and services as needed
Purge site data, identify problems and co-ordinate resolution
Complete associated admin needed to close repairs and PMs as outlined in the Standard Operating Procedures
Exceed contract KPI’s to ensure customer satisfaction
Maintain spare part stock wherever necessary
Maintain service documentation in line with business requirements
Liaise with 3rd party suppliers for spare part and contract quotations
Ensure data integrity within management systems
Deal with OEM service staff and management when required
Attend customer meetings when required
Improve productivity and reduce operating expenditure
Participate in and promote the growth of business
Essential Skills & Experience
Excellent customer relationship skills
Strong organisational skills
Excellent communication skills
Good analytical skills
Knowledge of MS Office suite, PowerPoint, Access and Publishers, Excel
Ability to manage substantial workloads, prioritising as appropriate
Superior integrity and discretion, as role involves dealing with Executive level, highly sensitive information
Benefits
Royal London Pension Scheme – 3% EE contribution and 5% ER contribution
Death In Service Scheme after 6-month probation – 4 times salary
Perkbox employee benefit system
25 days annual leave + bank holidays
If you have all the above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel on (phone number removed) or forward CV to (url removed)
A DBS Enhanced Disclosure is required for all applicants