Our client is a global leader in food manufacturing selling products in over 100 countries with 25 factories worldwide and they are currently looking for an Office Assistant to be based in their Hammersmith offices. They are a great company to work for offering excellent career progression and job satisfaction.
Job role
Provide overall support to the PA/Office Manager and London team with the day to day administrative activities of a busy head office.
Office Assistant Role
This is an excellent opportunity to join the company as an Office Assistant to provide overall support to the PA/Office Manager and London team with the day to day administrative activities of a busy head office.
Office Assistant Main Tasks & Responsibilities:
Administration
- Support the Commercial Director & Strategy Director with:
diary management
meeting room bookings
customer conference bookings,
customer meeting arrangements e.g. catering arrangements
organisation of customer hospitality
- Overall support to Commercial, Category & Marketing teams including:
booking travel and accommodation
compiling weekly business update communications
working closely with the commercial team to update promotions
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Arranging equipment for new team starters
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Provide cover for the PA/ Office Manager when out of office, including assistance to the Managing Director
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Welcome visitors to the office and attend to deliveries
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Support the creation of business presentations & research projects on an ad-hoc basis
Office Management
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Maintain high standards in the London office (tidiness, cleanliness, ensure maintenance or replacement of equipment etc.)
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Maintain inventory log of all PC equipment in the Hammersmith office
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Liaise with IT department to ensure IT projects for London are:
effectively communicated and rolled out
training on new software and applications is provided
Mandatory IT training e.g. security requirements, is completed by all
Office wide IT issues are logged and followed up to conclusion
- Create and manage H&S compliance folder to include:
desk assessments
maintenance checks
fire drill recording, alarms, access to building and extinguisher checks,
first aid provisions
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Monitor all office consumable stock levels and order where necessary
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Manage Company Pool Car:- tax, service, maintenance, bookings
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Build and maintain relationships with external suppliers: maintenance, cleaning company
Events
- Collaborate with PA/Office Manager in the arrangement of company updates, functions, team events and team social celebrations
Office Assistant knowledge, skills and experience
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Flexible and able to work to short deadlines and changing priorities. Copes well with pressure.
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‘Hands-on’, a problem solver, able to quickly to resolve issues
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Clear communication with a drive to get things done
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Hard-working and keen to learn
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Forward thinking beyond the immediate task.
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Passion, energy and enthusiasm for the responsibilities of the role
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UK Driving License
Office Assistant profile and background
The successful candidate will be highly organised and efficient with a can-do attitude and bright, enthusiastic personality.
Your strength will lie in your ability to take ownership of the role and stay in control of multiple projects and priorities to meet deadlines.
GCSE in Math and English to a minimum grade of level 4
Proficient in Microsoft Office – Excel, Word, PowerPoint
Office Assistant Company Package
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Market Leader in their products and sector
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Competitive salary
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Company pension 6% employer contribution
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25 days holiday + bank holidays
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Company sick pay
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4 x Death in Service
If you would like to apply for this role, please send an up to date copy of your CV to Kate Evans as soon as possible quoting GP278
We look forward to hearing from you