Business Support Administrator
7 months contract
To undertake a range of business support tasks such as managing your own emails, copying, scanning, faxing, archiving, post, answering the telephone and taking messages.
To be responsible for inputting and updating records both manually and electronically on multiple systems, including extracting basic information within set parameters.
Carry out basic audit and quality control of data input.
Copy typing from notes, including completing standardised templates.
To deal with enquiries by telephone and face to face and ensure that they are dealt with effectively and efficiently, e.g. answering routine queries, signposting and taking messages where appropriate.
Provide telephone cover and assistance for other teams as required
To input, complete and update both manual and electronic standard format data, checking the correct information is provided and chasing missing data.
Produce standard reports and presentations.
To provide basic facilities management – setting up rooms for meetings ensuring the required equipment and resources are available and assisting attendees.
Business Support Administrator
Standard/Rec/Job Description Employees
Undertake the co-ordination of public information and literature, ensuring stock
levels are maintained and in date.
To carry out routine invoicing, creating purchase orders (including orders for non routine items), handling of petty cash and taking payments.
The population and creation of basic of spreadsheets, including the creation and use of basic formula.
In addition, post holders working to this job profile may also undertake the following main duties and responsibilities, (but not necessarily all of them).
To take notes at meetings.
To coordinate dairy planning for the Senior Management Team and other senior
managers, including entering agreed multiple engagements/meetings into electronic diaries.
To keep diaries up to date with all changes, including last minute changes each day to ensure an up to date record is maintained.
Management of Room bookings including inviting attendees and distribution of notes.
To be the dedicated Printer champion for the department, ensuring that stock levels are maintained, reporting faults and ensuring maintenance of the printers.
At this level the post holder would be required to either have responsibilities for
providing a reception service (Level 2A) or have responsibilities for financial administration (Level 2B).
Plus Level 2A
To provide a reception facility, acting as the first point of contact, dealing with enquiries, ensuring that they are dealt with effectively and efficiently including responding to direct queries.
OR Plus Level 2B
To be responsible for goods receipts, invoice coding, and dealing with associated queries. To monitor, authorise and audit financial processes and undertake relevant financial monitoring.
Ensure that you work in line with all the our policies and procedures and ensure that you are aware of your obligations under these.
Behave according to the Employees’ Code of Conduct and ensure that you are aware of your obligations and responsibilities re: conflicts of interest, gifts, hospitality and other matters covered by the Code.
Carry out your role in line with the Equality agenda.
To comply with health and safety policies, organisational statements and procedures, report any incidents / accidents/ hazards and take a pro-active approach to health and safety matters in order to protect yourself and others.
Any other duties of a similar nature related to this post that may be required from time-to-time.
Interested Please apply