JOB TITLE: Administrator (Band 3)
LOCATION: Portadown
HOURLY RATE: £11.67
HOURS: Part-time, 4-5 days in office
On behalf of our client, we are seeking a Band 3 Administrator to support to support the provision of an efficient and effective administrative service within the Bank office which supports the Team in meeting service needs. The post holder will support the Bank Co-ordinator in ensuring that the day to day activities of the Bank office are carried out including preparation of reports, monitoring and scheduling of training, maintenance of records, supporting the required actions to facilitate the weekly pay report being issued to the BSO Payroll Shared Service Centre and processing of invoices from recruitment agencies.
Main Responsibilities/Duties:
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Provide a robust administrative support to the Bank Office to ensure a responsive service to managers across the Trust in meeting short term cover through the use of the Trust’s computerised bank system, matching service needs to the availability of staff on the bank system in the correct staff group and banding.
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Run reports from the Bank Staff system on a variety of key areas to support key governance arrangements, by ensuring that appropriate maintenance is undertaken. This will include:
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review of NMC registration and revalidation information to ensure this is maintained by registered staff in a timely manner;
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scheduling, recording and producing reports on core mandatory and role specific training for bank staff under the direction of the Bank Co-ordinator.
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supporting the regular cleansing of inactive staff from the system under the direction of the Bank Co-ordinator.
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maintaining accurate records on the Bank Staff system, using reports provided by HR colleagues on new starts, leavers and internal transfers.
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Assist the Bank Co-ordinator in processing the weekly payroll to ensure that this is processed within the required timeframes.
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Process all invoices received from nursing agencies on the Finance Process Manager (FPM) system, checking that timesheets have been appropriately authorized and that correct hourly rates have been charged before forwarding to the relevant senior staff for approval.
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Maintain a central record of all agency invoices processed.
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Deal with a range of queries which may arise from time to time on various aspects of the bank office work, escalating complex queries to senior staff. This may include queries from a range of sources such as managers, bank staff, payroll, external agencies or members of the public.
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Prioritise workload ensuring that all activities are progressed in a timely manner in accordance with agreed performance standards.
If you wish to apply or would like more information, please email your CV in Microsoft word format to Sarah Vize by clicking on the link below by Thursday 15th August 2024. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:
Essential Criteria:
Applicants must, by the closing date for applications, have:
Experience/Qualifications
1a.) 1. 4 GCSEs at Grades A-C including English Language or equivalent / higher qualification and 1 years’ experience in a clerical / administrative role
OR
1b.) 2 years’ experience in a clerical / administrative role
2.) Experience in the use of Microsoft Office products including Word and Excel or equivalent
Skills/Abilities/Knowledge
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Ability to work as part of a team.
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Ability to use own initiative.
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Good organisational skills with an ability to prioritise own workload.
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Effective communication skills to meet the needs of the post in full.
If you wish to apply or would like more information, please email your CV in Microsoft word format to Sarah Vize by clicking on the link below by Thursday 15th August 2024.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match this criteria can be considered for the role.
If this role isn’t suitable but you are looking for a new opportunity, please do not hesitate to contact our experienced consultants. You can visit our website in the first instance or call our office.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer