Job title: Administrator
Location: Kettering NN15
Contract length: 6 month initial contract - Potential to be extended
Shift Pattern: Monday - Friday 09.00am - 17.00pm (Office based)
Balfour Beatty, a leading infrastructure Group, are looking for an Administrator to join them on an initial 6 Month contract that has the potential to extend or go Permanent. This role is Monday - Friday based in the office in Kettering.
The successful Administrator will support the wider team of 40-50 colleagues within the Housing sector and assist with all aspects of Admin support. The ideal candidate will have worked within an office based environment for 1-2 years and will be excellent at communicating both verbally and through email.
Responsibilities of the Administrator:
Weekly tasks:
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Weekly grocery shop for milk, fruit, teas, and general kitchen supplies
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Attend the Monday weekly sales meeting and note sales updates
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Attend the Tuesday sales and build meeting, distribute the new notes, (and update the build stages sent by Delia at the end of each week)
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Manage expenses (personal and directors)
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Manage the meeting room diaries, ensure VC is set up where required
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Update the sales board with latest sales figures
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Monitor the BBH inbox
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Check Facebook and Instagram for enquiries
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Scan and log incoming post to SharePoint and uploading invoices
Monthly tasks:
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Facilities managers monthly meeting.
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Update reception with the authorised access list, make them aware of visitors or new starters.
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Lyreco orders for stationary items (raising a PO, logging the delivery note in SharePoint)
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Binding packs for QBR meetings (or other packs as required.)
Ad hoc tasks:
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Travel requests (booking flights, hotels, trains and hire cars)
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Logging IT issues on behalf of the office/senior staff
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Witnessing, scanning and posting legal dispositions for sales
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Archiving (logging documents as per the archiving procedure and arranging their collection via iron mountain)
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Updating the notice board with new poster sets, any new certs/safety info as required
Key Skills and Previous Experience required:
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1-2 years experience as an advanced Administrator
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Proficient in MS Office suite including sharepoint and outlook
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Organised and shows great attention to detail
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Can work as part of a team and on your own initiative
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Professional communication skills acquired to communicate at all levels of seniority
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Must be able to work full time within the office
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Previous minute taking experience
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Previous experience within booking corporate travel is desired but not essential
We are committed to providing equal employment opportunities and encourage all qualified candidates to apply. While the hiring process may not be expedited, we urge all interested candidates to submit their applications promptly to ensure their consideration.
To apply, please follow the instructions on our application portal. We look forward to receiving your application
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