Personal Assistant / Event Co-ordinator
Perthshire
Up to £35000
You will play a pivotal role in ensuring seamless communication, organisation and co-ordination of various administrative responsibilities. Your primary focus will be on providing comprehensive support of the leadership team while maintaining a high level of professionalism and confidentiality.
This role also involves co-ordinating the wider office environment and will involve event management and marketing for forthcoming business events.
I am looking for someone with PA experience, excellent time management and organisational skills and the willingness and resilience to be able to multi-task to a high standard and take on new challenges.
Key Responsibilities:
Take a lead role in organising forthcoming events, this will include gala events, charity fundraisers and staff celebrations
The role will require your ability to liaise with other departments on new product development and marketing
Serve as the primary liaison for the Managing Director and Chairman, managing calls, messages, and providing a welcoming reception for visitors
Maintain meticulously organised diaries for the Managing Director and Chairman, overseeing appointments and reminders, while keeping both parties up to date
Handle personal and business correspondence promptly, ensuring swift and appropriate actions are taken
Ensure that telephones are answered in a timely manner and in-line with the Telephone Training policy for both external and internal calls
Efficiently draft and manage all correspondence on behalf of the Managing Director, ensuring a high level of accuracy, professionalism, and adherence to corporate communication standards
Record and document proceedings during Senior Management Team Meetings, ensuring precision and comprehensiveness. Circulate polished minutes in a timely manner for internal reference
Coordinate travel arrangements for Directors and the Senior Management Team, prioritising cost-effective options.
Prepare monthly attendance spreadsheet for the Managing Director to authorise payroll
Reconcile personal and trust bank statements, handling expenses, and ensuring timely payment of invoices
Oversee various tasks related to properties
Coordinate personal tasks for the Managing Director and Chairman, including appointments, prescriptions, expenses, and insurance matters
Keep accurate personal information on the management team, to be readily available to assist completing documentation or arranging travel
Arrange lunch and refreshments for Managing Director/Chairman and for any meetings as required Requirements:
A full clean driving license and travel will be required
Ability to clear a background check
Proven experience as a personal assistant or in a related administrative role
Familiarity with office management systems and procedures
Proficiency in using office software (e.g., Microsoft Office, Google Workspace)
Ability to handle sensitive information with discretion and maintain confidentiality
Previous experience in social media marketing and event planning Desired:
Maintains a positive and can-do attitude even in challenging situations
Exceptional organisational and methodical skills with a strong emphasis on time management
High degree of numeracy and literacy, demonstrating acute attention to detail
Strategic thinker capable of working both independently and collaboratively within a team
Proven ability to take initiative and anticipate the needs of the person or team being assisted
Willingness and ability to learn new technologies and tools as needed If you wish to discuss this role in further detail, please contact Angela at Brook Street on (phone number removed). Submissions of cv in application for this role