Our client a leading law firm are seeking to recruit an experienced Legal PA. You will be supporting Lawyers and Partners based in the UK. If you are looking your next opportunity this may be the one for you…
Daily Duties
Receiving and responding to emails both internally and externally promptly
Diary management – Pro-actively checking and take appropriate actions
E-mail management ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
Drafting fee earners emails to clients, experts etc
Organising conference with counsel meetings with multiple attendees
Compiling bundles
Booking interpreters for medico-legal appointments and other appointments (if a taxi account has not yet been set up by the Case Manager)
Booking taxis via reception for clients for medico-legal appointments
Updating experts' trackers, to include diarising in calendar and two weeks beforehand for LOI to be done
Drafting Forms of Authorities
Delegate work to the relevant support team e.g Document Production, Practice Administration to ensure that PA time is maximised
Updating medical records trackers when records received
Updating rehab records, rehab spreadsheets and dealing with rehab payments
Dealing with rent payments for clients
Dealing with damages payments for clients
Setting up Extranet/Workshare files
Drafting Claims Forms, Application Notices etc
Collating documentation re. Bill of Costs and drawing up Notices of Commencements
Updating schedule of damages
File management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
Proactive client liaison including take messages, pass on information and deal with simple queries
Organising transport, accommodation and related documentation for international travel as required
Produce itinerary as appropriate
Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
Any additional ad hoc tasks as requiredExperience
Experienced Legal Secretary/PA within Litigation with a minimum of 3 years' experience.
Must possess excellent diary management, organisation and prioritisation skills.
Must be able to communicate effectively and build good relationships with clients and staff within the firm.
Must work well as part of a team.
Must be a competent, fast and accurate typist.
Must be competent at producing legal documents to a high standard.
Professional telephone manner and the ability to accurately record and pass on messages.
Sound technical skills in the following areas:
Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook
Proven document or case management skills.
Proven experience of using a legal computerised finance system