Facilities and Procurement Manager
Watford, Herts
£50,000 per annum
10% bonus
Private medical cover, 9% pension contribution, 26 days of annual leave plus bank holidays
Job Overview:
Our client is seeking a dedicated and proactive Facilities and Procurement Manager to join its team, overseeing operations across the UK and Ireland. This role involves creating a safe and efficient work environment, managing procurement processes, and ensuring compliance with all relevant policies and legislation.
Key Responsibilities:
Office Management:
- Lead health and safety initiatives, ensuring all documentation is current and mandatory training (first aid, fire marshal) is completed promptly.
- Act as the point person for Legionella compliance, ensuring adherence to relevant legislation.
Staff Support:
- Manage facilities queries through our servicing tool.
- Provide on-site support to staff at our London and Watford offices once a week.
- Facilitate the on-boarding of new employees.
- Coordinate with leasing companies and HR to manage our company fleet in line with policies.
Procurement and Compliance:
- Implement and ensure adherence to group procurement rules.
- Attend monthly procurement meetings and contribute to strategic projects.
- Lead the Know Your Supplier (KYS) process, maintain documentation, and support counter calls.
- Perform Level 1 Control for Procurement and KYS.
Expense Monitoring:
- Supply information to the Controlling team for updating the finance management tool.
- Measure cost reductions against KPIs to ensure compliance with procurement goals.
- Approve expenses when required (e.g., office parking).
- Implement a travel booking system for the UK and Ireland.
Contract Management:
- Update the procurement management tool.
- Conduct annual reviews of key suppliers and manage tenders when necessary.
- Negotiate contract terms including price, payment, quality, and warranties.
- Enhance the existing KYS process.
Building Management:
- Handle annual insurance renewals.
- Coordinate property-related services, liaising with landlords and building management.
- Contribute to office relocation projects, including building business cases and controlling costs.
ESG Champion:
- Monitor and analyse the carbon footprint for the UK and Ireland.
- Work with all departments to implement strategic environmental actions.
- Provide annual reporting and complete client/broker questionnaires as needed.
Candidate Profile:
- Proven experience in delivering high levels of customer service.
- Energetic, self-reliant, and a team player with excellent interpersonal skills.
- Methodical with strong organisational skills and attention to detail.
- Quick learner and self-starter with strategic focus to achieve key objectives.
- Knowledgeable in health and safety legislation and building contracts.
- Excellent communication skills.
- Experience supervising a small team is an advantage.
- Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
Qualifications:
- British Institute of Facilities Management (BIFM) Accreditation.
- Degree level education or equivalent (desirable).
- Certified IT skills.
- First aid and fire marshal trained.
- Project Management certification (PRINCE2 / PMQ).
This is a fantastic opportunity to join a dynamic team and make a significant impact in the operations of the business. If you are a motivated and experienced professional with a background in facilities and procurement management, please apply now!
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