The Dream Career:
Executive Assistant/Office Manager
The Location:
Sheffield
The Benefits Offered:
25 days holiday + bank holidays (pro rata)
Free parking on site
Pension
Generous discretionary bonus – performance based
The Hours:
Part time – 4 days per week
9 am – 5 pm
The Salary:
£30,000 to £35,000 (pro rata)
The Job Role:
We are delighted to be representing our long-standing client as they recruit a crucial Executive Assistant/Office Manager role into their business. Our client is an established and very successful financial organisation who are valued and have an excellent reputation. They are a small team of experts who require an experienced professional to join their growing team.
This Executive Assistant/Office Manager role will be hugely varied and requires a candidate that already has exceptional experience working within a very similar role. The position spans office management, PA, marketing and financial responsibilities. We are looking for a self-starter who can make immediate impact within the role. This role is best suited to an ambitious individual who is efficient, dedicated, proactive and enjoys a challenging role. This role is part time, working 4 days a week. The role is office based with offices just outside of the city centre.
This fast-paced Executive Assistant/Office Manager role will include the following duties and responsibilities;
- General facilities management
- Liaising with IT support to resolve any IT issues
- Renewing contracts on behalf of the business including phones and insurance
- Maintaining accurate staff records including holiday and absence records
- Assisting with the onboarding of new staff members
- High level management of diaries on behalf of the MD and other senior members of staff
- Arranging appointments
- Liaising with clients on behalf of the Directors
- Formatting documentation and presentations including PowerPoint, inserting graphs, charts, images and updating documents
- Drafting key reports on behalf of the Directors
- Drafting correspondence on behalf of the Directors
- Produce high-level and detailed reports
- Personal administrative support to Directors when required
- General Bookkeeping including maintaining records, payroll records, invoicing, VAT returns
- Credit Control when required
- Managing and maintaining the company website
- Designing and producing marketing material to promote the company
- Assisting with arranging events and seminars
Assisting with building the company’s online presence including LinkedIn and other social media platforms
- Accurately maintaining database of contacts
We would love to hear from candidates who have the following skills and experience;
- Extensive experience working in a similar Executive Assistant/Personal Assistant/Office Management role
- Confident writing reports and documentation
- High level PowerPoint experience
- Confident using Excel
- Experience of using QuickBooks (or similar accountancy software)
- Highly organised with the ability to work to strict deadlines
- Excellent attention to detail
- Marketing experience including managing social media platforms, planning events and writing marketing content
- Excellent communication skills both written and verbal
- Experienced managing general office duties including facilities management
For further information about this role please contact Becca.
VR/45982