Our client is seeking to expand their team with the newly created role of Facilities and Contracts Manager on a part time basis for 30 hours per week. The remuneration will be £25,000-£30,000 dependnent on experience pro-rated.
If successful, you will be establishing and implementing and maintaining office procedures, be responsible for establishing and maintaining appropriate health and safety policies in all offices and liaising with external health and safety consultants as required, managing building leases and contracts and ensuring terms and conditions are being met, managing car lease contracts including liaising with suppliers on ordering and return of vehicles.
Your role will involve a large amount of organisation including company events and conferences. office layout, inventory of office supplies, stationery and IT equipment. You will be the person who is dealing with correspondence, complaints and queries and ensuring that health and safety policies are up to date. You will be assisting senior management team when needed as well as attending meetings with senior management and take minutes as required. You will be responsible for maintaining the condition of the office and arrange for necessary repairs, arranging regular testing for electrical equipment and safety devices and liaising with external suppliers and service providers and dealing with junk calls. You will maintain contracts with suppliers and your work will include site visits to other offices as required. Although this is a Lincoln based role with the requirement to work in Retford one day per week. As well as all of the above, you will have front of house duties including answering telephone and greeting clients, typing of letters and documents as required as well as dealing with correspondence and post.
The key skills needed to be considered for the role are:
• Proficient use of a range of software including email, word, SharePoint and spreadsheets.
• Proven experience in facilities and building management.
• Experienced in health and safety management
• Strong organisational skills with an eye for detail
• Ability to multitask and prioritise tasks effectively
• High level of professionalism and discretion
• Excellent written and verbal communication skills
• Manage online and paper filing systems.
If you feel that you have the skills and experience to excel in this role then please contact Sarah Kelly as soon as possible as she is already organising interviews with the company.
Reflect Recruitment Group is operating as Employment Agency under the Employment Agencies Act 1973