Management of Subcontractor RAMS and ensuring that scheduled dates are added in to the calendar
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Raising of the Permits to Work for Subcontractors visiting site and random checking during the day to ensure H&S practices are being followed
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Managing all new files and incoming information to the correct file naming convention
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Carrying out Sharepoint renaming of existing files to current naming convention
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In conjunction with Line Manager, assist the Team understanding of file naming in order to improve quality of information
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General Administration
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Being able to carry out PPM Scheduling in conjunction with Line Manager
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Understanding and able to work with CAFM systems in support of leave and absence
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Prepare and distribute reports.
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Client Liaison.
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Observe, use, and follow quality management standards.
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Appropriately manage the communication of financial requirements and data to staff.
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Delivery of Excel & PowerPoint reports for management presentations.
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Assist Line Manager to develop robust administration processes and procedures identifying the recurring periodic (daily, weekly, monthly, quarterly, etc.) administration tasks that need to be consistently carried out
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To liaise with Service Desk Supervisor and assist Line Manager and finance teams to ensure full understaniding of subcontractor activity and POs raised so that timely and accurate data is progressed through to invoice (WIP)
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To actively participate in a key role in the Business Continuity Plan and Disaster Recovery management plans
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To support Line Manager and Operations Manager in management information and contract performance reports.
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In addition to the duties and responsibilities listed, the jobholder is required to carry out such other duties as may be required and as may be assigned by their line Manager or through Operations Manager or directors from time to time.
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Management of all subcontractor service Report Sheets including:
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Establish effective working relationships at all levels internally and externally.
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Meet deadlines and work calmly under pressure.
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Be self-motivated and able to work independently, setting and achieving personal goals and operational targets.
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Excellent written and verbal communication skills.
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Excellent interpersonal, organisational, and motivational skills.
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Commercially focused and highly organised.
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Computer literacy, written, good oral communication and interpersonal skills