About the Role:
As an Assistant Facilities Coordinator, your job will be to work as part of the FM Team under the direction of the Contracts Manager and Site Supervisor, overseeing and supporting with the organisation's maintenance and health & safety duties. You will be responsible for ensuring that hard and soft services work is completed and coordinated compliantly, and in line with company standards.
What You'll Do:
Administration of the Logbooks held on-site, E-logbooks, reactive and preventative maintenance.
Preparation, scheduling, and administrative duties for contractors while on-site
Administrative duties associated with control of extra works and projects.
Liaising with contractors and arranging site and maintenance services.
Assisting in contractor management of FM services, including HVAC, Fire Safety, Soft and Hard FM, Security, Water Treatment.
Creating PTW for all scheduled works.
Providing or coordinating escorting duties and access requests as and when needed.
Ensuring any remedial action from checks and contractor site visits are reported and progressed.
Assisting with organising office renovations and moves
Providing daily reminders of scheduled works to Reception, Security, and FM Team.
Accountabilities
Ensure the client is statutory compliant by completing works or engaging services through the CBRE approved supply chain.
The post holder does not have any direct reporting staff.
This post carries no direct budgetary responsibility.What You'll Need:
High School Diploma or GED with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups