Internal Job Title: Senior Assistant Company Secretary
Business: Lucy Group
Location: Oxford
Job Reference No: 3534
Job Purpose:
We are looking for a Senior Assistant Company Secretary to join the Oxford-based Central staff of our long established, but fast changing Group of companies.
The main purposes of the role are as follows:
to act as Senior Assistant to the Executive Director & Company Secretary, with responsibility for the statutory compliance, entity management, minute taking and administration relating to the Group’s trading subsidiaries. The role’s main stakeholders will be all the subsidiary board directors and the Group functional team members such as Group Finance, Group Treasury and Group Legal.
to manage the development and coordination of key governance policies and processes for the Group as it continues to roll out its Leading Responsibly framework, supporting all the businesses in the Group with their implementation and compliance.
Business Overview:
Lucy Group is an international group that makes the built environment sustainable.
Our electric businesses advance the transition to a carbon-free world with infrastructure that enables renewable energy and smart cities. Our real estate businesses support sustainable living through responsible property development and investment.
Job Overview:
Candidates are likely to be qualified to degree level and will be a qualified company secretary with at least five years’ prior relevant experience, preferably in private family run companies, charities or PLCs. Proficiency in Board Administration, Governance and policy development, Annual Reports, Regulatory compliance, ESG, as well as a high level of knowledge of company law is required. You should possess good administration, organisational and communication skills, excellent English writing and comprehension skills and be highly computer literate with a variety of programmes such as Diligent Entities and Board as well as the Microsoft suite of applications. You should also be skilled in managing communications with the subsidiary board directors and providing guidance to board members as required.
Key Accountabilities:
The role will sit within the Secretariat function and primarily provide proactive, commercially focused corporate governance and entity management services to all the Group businesses. This role will also support other areas of the business (Finance, Treasury, Comms) and will work closely with other Internal stakeholders.
Responsible for assisting with all governance matters and management of legal entities in UK and in the regions of the Middle East, Saudi Arabia, Thailand, Brazil, Romania, Malaysia and Australia.
Responsible for the management of Lucy Group’s subsidiary board companies including organising and attending subsidiary board meetings, taking high quality and accurate minutes, appointments, dissolving entities and ongoing compliance with local legal requirements
Drafting and/or legal review of materials related to all subsidiary entities including formation documents, board and shareholder meeting documentation and other compliance documentation
Assist with corporate reorganisations, including asset or business transfers
Manage timetable and process around dividend proposals, communication and payments
Manage the development and coordination of key governance policies and processes for the Group as it continues to roll out its Leading Responsibly (governance) framework, supporting all the businesses in the Group with their implementation and compliance.
Manage Board changes, business licence renewals/registrations, Letter of Authorisation and Power of Attorney for all subsidiary companies
Coordinate with members of the regional and Global Finance teams to ensure entity compliance and local financial statement requirements including the creation and maintenance of annual compliance calendars and be the point of contact for all entity related queries
Organising and preparing agendas and papers for subsidiary board meetings, committees and annual general meetings, taking minutes and following up on matters from these meetings
Maintain statutory registers for all UK companies, ensuring records are well kept in the regions and keep records relating to ownership of and directorships within the Group's international subsidiaries
Ensure the upkeep of the corporate calendar, aware of all compliance dates and can plan board meetings accordingly.
Qualifications, Knowledge, and Experience:
Essential:
Excellent attention to and an eye for detail
Excellent command of the English language and can produce high quality and accurate minutes within agreed KPI
Self-starter, able to work independently
Strong time management & prioritisation skills
Strong computer literacy
Educated to degree level.
Qualified company secretary
Highly Desirable:
Previous experience of providing full range of Company Secretary Services including Agenda setting, committee management and minute taking
Expert working knowledge of UK Corporate Governance Code and the Wates Principles alongside experience of interpreting legislation and guidance into organisational best practice
Proven ability to shape and influence commercial decisions through own technical ability and providing practical and implementable advice and options
Broad Practical knowledge of Companies Act 2006
Behavioural Competencies
Strong interpersonal skills - an approachable, professional communicator
Proactive – able to demonstrate excellent project management and organisation skills
Inspires confidence with knowledge of the law, policies and regulations
Calm and professional in manner
Can do attitude with an ability to work independently and to deadlines
Does this sound interesting? We would love to hear from you. Our application process in quick and easy. Apply today