Apple Recruitment are recruiting for a Regional Coordination Centre Hub Administrator
Job Purpose:
This is an exciting opportunity to work within the newly formed Regional
Co-ordination Centre (RCC) for Northern Ireland.
The RCC will provide operational and strategic oversight of health and care flows across the Northern Ireland Trusts and will operate 7 days per week, 364 days per year (excluding Christmas Day), 0800 – 1800 Monday to Friday, 0800 – 1300 weekends and public holidays with the resource / capability to stand up 0800 – 2000 operations in the event of significant service pressures or an enduring major incident.
The postholder will work on a rotational basis providing 7-day cover. He / She will be responsible for co-ordinating the information flows from Trusts or information systems to inform twice daily regional meetings and for capturing discussions at meetings / informing reports.
This is a dynamic, key role, providing vital support to the Regional Coordination Centre.
The post-holder will be required to establish and maintain effective networks with all who contribute to the RCC.
Job Description:
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To provide effective and efficient administrative and secretarial services to the functions of the RCC.
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To assist in the establishment and maintenance of systems, processes and procedures for the effective and efficient operation of the RCC.
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Servicing daily meetings, capturing information and reproducing to inform the daily meetings.
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Capturing discussions and actions from daily meetings
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Working closely with Co-Directors to ensure daily reports are available to inform the function of the RCC, reporting to Trusts, SPPG and DoH as required
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To process and record communications from Trusts, SPPG or DoH.
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To assist in the organisation of the activities of the RCC, participating in relevant Team weekly meetings, workshops/conferences as necessary
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To assist the Director / Co-Directors to manage the process of agenda setting, the logistics of the organisation of meetings, provision and dissemination of information.
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To undertake additional responsibilities as required, including relevant decision making regarding the running of the RCC.
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To assist in the implementation of arrangements to assure strong financial management ensuring efficient and effective use of resources.
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To assist in the development of systems, processes and procedures for the management of records (both manual and electronic) within the RCC in accordance with HSC policy, DoH guidance and statutory requirements.
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To assist in introducing best practice information systems in line with HSC, ICT strategy, including electronic document management, ensuring that staff are trained and competent in the use of these systems.
If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link below by 12 noon Friday 9th August 2024. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:
Essential Criteria:
Applicants must, by the closing date for applications, have:
- A University Degree or a recognised professional qualification (NQF Level 6 or above) AND at least 2 years’ experience working within the Health and Social Care system in an administrative role at Band 4 or equivalent, to include experience of diary management, reproducing data and updating systems, the efficient servicing of high-level meetings (including minute taking) and working with a range of professional groups
OR
- At least 4 years’ experience within the Health and Social Care system in an administrative role at Band 4 or equivalent, to include experience of diary management, reproducing data and updating systems, the efficient servicing of high-level meetings (including minute taking) and working with a range of professional groups
Further Details:
· Hourly Rate: £14.53
· Duration: Until end of October 2024 with anticipated extension to end of March 2025
· Location: Belfast
If you wish to apply or would like more information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link below by 12 noon Friday 9th August 2024.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match this criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer