Job description for Conveyancing Assistant
Selective is currently seeking an experienced administrator to join our client's established Legal Residential Property team located in Didcot. The ideal candidate for this position will possess recent experience in a dynamic administrative support role, will be able to demonstrate adaptability, efficiency, and reliability with a preference for experience in residential property, although this is not a strict requirement. While experience in a fast-paced professional environment is preferred, this position may also be suitable for a graduate with a keen interest in the legal profession or a background in business administration.
Key responsibilities for this role will include opening new property files, updating the case management system, and delivering clear and concise updates to clients, estate agents, mortgage brokers, and other relevant parties. Clear and concise verbal and written communication is a fundamental skill for this role. The candidate should be able to demonstrate a proactive approach to managing the routine administrative tasks which relate to all residential property matters. Having a foundational understanding of standard conveyancing forms, searches, draft contracts, transfers, OS1s, and K15s is preferred. Proficiency in utilising case management systems to enhance efficiency is essential. The candidate will also be expected to adopt best practices to ensure a streamlined service. Additionally, they will provide exceptional frontline support to the team, acting as a professional and efficient first point of contact for clients.
Job Title: Conveyancing Assistant
Job Type: Permanent
Work Location: Didcot - Onsite only
Salary: Starting Salary £23,000 per annum Dependant on Experience
Key Responsibilities:
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General administration including but not limited to producing letters and documents which utilise Case Management and IT systems
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Opening new files for the fee earners at the office
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Providing quotes for prospective clients
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Dealing with client enquiries
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Receiving instructions, ordering searches, ordering management packs and requesting redemption figures
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Submitting electronic ID checks and reviewing source of funds information
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Preparing draft contract packs and requesting additional documentation from clients where necessary
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Proactive diary management including making appointments, prioritising, and arranging meetings
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Processing daily emails, post, and voice messages on behalf of the fee earner
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Filing, photocopying, cheque requests, faxing, dead filing, DX & post preparation
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Meeting with clients face to face, to help administer and progress matters as instructed by the supervising solicitor
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Providing clients with updates in relation to the day-to-day relevant matters via phone, email, and face to face
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On the supervising solicitor’s instructions, bill for work done on clients’ behalf, chasing invoices if necessary and liaising with the finance department
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Ensure high quality communication with the company’s internal teams and individuals
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Reporting faulty equipment / software to appropriate parties
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Attending relevant team meetings
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Participating in other activities and projects; flexibility as required
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Carrying out any other reasonable task that may be requested by the supervisor or line manager.
Compliance & Quality Standards:
Abide by all company health and safety procedures
Assist with compliance related matters relevant to the department
Carry out reasonable tasks that may be requested by your line manager
Personal Attributes
A highly organised and adaptable individual
A proactive team member capable of working under pressure
An efficient and effective conveyancing assistant
Computer literate, particularly with email and case management systems
Demonstrates excellent attention to detail
Possesses strong written and verbal communication skills
Takes initiative and accountability for personal work
Ability to manage competing priorities while meeting deadlines
Understands client needs and customises service accordingly
A calm and confident team player with strong interpersonal skills
If you are interested in the Conveyancing Assistant vacancy above and believe you have the suitable skills and experience to be considered, then please apply.
Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within four days you have unfortunately been unsuccessful in your application. Please continue to visit the website for other opportunities.
Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.
Job Types: Full-time, Permanent
Pay: From £23,000.00 per year
Expected hours: 40 per week
Schedule:
Day shift
Monday to Friday
No weekends
Ability to commute/relocate:
Didcot: reliably commute or plan to relocate before starting work (required)
Experience:
Administration: 1 year (required)
Work Location: In person