Procurement Assistant
Bexley
£25/hr
Start date: ASAP
35/hrs a week
Main purpose of the job
To assist Head of Procurement, Procurement Managers and the Senior Procurement Officer with all aspects of the procurement process.
To assist the Senior Procurement Officer with the progression and recording of the tender and quotation process as and when required.
Major Duties and Responsibilities
To assist the Senior Procurement Officer in processes connected to the advertising and tendering of schemes.
The preparation of documents, correspondence and reports relating to the procurement process.
Any other duties commensurate with the level of training and experience required by the post and allocated from time to time by the Senior Procurement Officer or other Procurement Managers upon request.
Principal accountabilities
To assist in the upkeep of the Council's inhouse Tendering System.
To assist in the upkeep and review of the Council's Approved List of Contractors.
Preparation of documents and data entry in connection with the despatch and subsequent acceptance of tenders and quotations using the Council's electronic tendering facility.
Communicating with contractors/service providers regarding availability and suitability to tender on certain schemes.
Dealing with enquiries from clients and contractors/ service providers as and when necessary and to resolve any difficulties which may arise to refer queries etc. as appropriate within the limits of the post holders authority.
Knowledge, Competence and Skills
- To be fully conversant with relevant statutory provisions and the Council's constitution, processes and procedures; to develop the full range of managerial and professional skills and knowledge to satisfy the requirements of the post;
- To work both independently and collaboratively to develop innovative and effective approaches to complex problems;
- To be able to plan, prioritise and respond to changing demands successfully to achieve the task, goal or objective;
- To demonstrate achievement, a willingness to learn, drive and ownership, and develop as an individual;
- To be fully conversant with the software and systems to satisfy the requirements of the post whilst being able to recognise enhancements and future solutions beneficial to the procurement and commissioning function