School Admin - Independent School - Kensington & Chelsea - Immediate start
We are actively looking to recruit a versatile & confident School Administrator, to join this leading Independent School and team in the London Borough of Kensington & Chelsea.
JOB OVERVIEW
You will be an essential part of our administrative team, leading on and assisting with various tasks that contribute to the efficient functioning of the school office. This is a physical role that requires an enthusiastic individual who is willing to be hands-on and engage with various aspects of school administration.
Key Responsibilities:
Handling incoming phone calls and inquiries, directing them appropriately, being a strong gate-keeper
Greet visitors, parents, and students, offering a warm and professional welcome, complying with regulatory safeguarding management and record keeping
Clerical duties, for example designing flyers, diary management, posters, photocopying, filing, and preparing documents
Ensure all registers are taken twice daily and absences followed up in accordance with KCSIE and safeguarding
Print fire registers twice daily
Ensure all trips leave a trip register with the office team
Manage school trip phones, charged and with data
Distribute mail and manage deliveries
Maintain the tidiness and organisation of the reception area, weekly flowers, staff kitchen, staffroom and office areas
Prepare materials for school events and meetings
Manage and order stationery and sundry supplies as needed.
Manage and oversee the maintenance log
Support the leadership team with diary management, bookings, communication, minute taking
Lead on the initial aspects of managing prospective parents, data entry, organising visits, tours, open events, ensuring that all contact data and information is processed in the MIS
Manage the daily and weekly contracts/ visitors, including but not limited to laundry, catering
Lead on sending out communication to parents through the MIS and keeping the parent portal updated
Manage and be responsible for, the day-to-day operation of the school reception area, communal spaces and school office in order to ensure the health and safety of the children, their parents and carers, the team and any visitors
Adhere to all health and safety policy and procedures
Be fully aware of all emergency and security procedures
Allocate necessary training for new staff
Coordinate resource requests and ordering
Understand and utilise management systems and information to maximise efficiency
Fortnightly admin team meeting
Ensure all pupil records are up to date and complete
Support processing of new staff and visiting third parties to be compliant with safer recruitment processes
Ensure all staff have a current lanyard
Manage all incoming and outgoing visitors to ensure safeguarding compliance
Develop open and positive working relationships with staff
Identify personal training needs
Ensure weekly staff breakfast is ordered/ purchased and set out for staff
Promote the school and nursery to current parents and potential families with tours, events and positive word of mouth
Proactively represent The Chelsea Nursery and Cameron Vale School and advance its interests in the local community
Be actively responsible for preparing and clearing down before and after events, eg tablecloths, chairs, tables, name badges, lanyards and be actively responsible
Prepare and send out a weekly newsletter for all parents and prospective parents
Responsible for all administrative duties associated with the school, such as maintaining children's records, ordering equipment, maintaining inventories and keeping all regulatory records
Adhere to all school policies and procedures
Undertake any other duties that contribute to the efficient operation and smooth running of the school
The duties and responsibilities in this job description are not exhaustive or restrictive, changes and other duties relevant to this post may be added. This job description may be reviewed in the future to reflect school development plan priorities.
How to apply:
Long-listed candidates will be invited to join an initial Teams call.
Short-listed candidates will:
be invited to visit and tour the school
complete an in-tray activity
formal interview with members of the leadership team
Salary: £26,000 per annum
Working Hours:
8am to 5pm during term-time
8am to 4pm during school holidays
Qualifications and Skills:
Strong communication skills and a friendly demeanour
Excellent organisational skills with an eye for detail
Good computer skills, including proficiency in Microsoft Office applications
A willingness to learn and take on new tasks
Ability to work effectively both independently and as part of a team
Prior experience in an administrative role/ school is advantageous but not essential
An active DBS certificate is preferred
TO JOIN THIS DYNAMIC AND INDEPENDENT PREPARATORY SCHOOL PLEASE APPLY AS SOON AS POSSIBLE