Our client is looking for a Part-time Private Client Secretary to join them on a permanent basis.
The purpose of the role is to:
Part time based in our Halifax office around 22 hours a week ( 3 days a week )
There will be some flexibility with the days to cover those hours.
This role will support 1 - 2 lawyers who also work part time hours.
Salary to be negotiated.
Key Tasks:
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Ensuring file management is in accordance with Quality Procedures Manual, LAA Contract, CQS and Lexcel/SQM requirements.
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Reception duties
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Liaising with clients in person and by telephone in a professional and friendly manner in keeping with the firm's standards for client care
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Liaising with others by telephone
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Arranging mail despatch by post, hand or Document Exchange
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Preparation of correspondence and documents through audio typing and word processing
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Maintaining up to date time records as appropriate
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Maintaining diaries and making appointments when required.
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Photocopying as required.
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Ensure the confidentiality of all the firm's and clients' documentation and information
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Consumables ordering
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Daily filing including file opening, closing, storage and retrieval of client files
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Contributing to maintaining a safe and healthy working environment.
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Contributing to maintaining and improving office procedures.
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Ensuring compliance with Equality and Diversity Policy.
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Any other duties which from time to time are required by the firm.
Skills
Knowledge
Experience