Role: Office & Facilities Manager
Location: Aylesbury
Salary / Rate of pay: £30,000 to £40,000
Platinum Recruitment is working in partnership with a popular business and we have a fantastic opportunity for a Office & Facilities Manager to join their team.
Job description
To work with the Team and our external service and support companies to ensure the smooth and effective functioning of all our essential systems so all Users can carry out their roles without problems.
IT Administration: To work with our Directors, external IT support and consultants to manage routine IT activities, planned program changes and updates, and resolving one off problems.
Facility Administration: Working with providers of key services ensuring they carry out regular planned maintenance and other actions on essential equipment and services and act quickly to solve one-off problems. Examples include:
Air conditioning and office/warehouse heating
Electrical maintenance, PAT testing, Fire and Intruder alarms, fixed wiring retesting
Overall Building security
Fork lift truck, warehouse doors and front door maintenance
Gas & electricity supply, contract renegotiation and renewals every few years
Company cars, monitor maintenance schedules, routine servicing, MOT's and car tax renewal
Implementing with other Team members safe disposal of redundant items
Waste disposals
Site services (Pest control, waste management, office cleaning, fire control systems, intruder alarm system)
Monitor the company car maintenance schedule and ensure routine services are carried out, current tax discs in vehicles, valid MOT certificates in place and breakdown service is provided. Carry out checks of Drivers Licenses annually and deal with motor insurance claims.Office Maintenance:
Fire drills and maintenance/servicing of fire extinguishers. Test the fire alarm system weekly
Management of cleaning, window cleaning and pest control contractors
Stationery and other equipment ordering (eg hand towels)
Ensure Health & Safety legislation is adhered to make hotel & taxi reservations
Maintain the company's H&S procedures and policies
Complete all risk assessments and carry out routine inspections
Carry out work station assessments
Management of milk and grocery orders and deliveries
Monthly order of kitchen and washroom supplies
Place orders and maintain stationery items, including toner cartridgesHR:
Manage recruitment process for any vacancies we may have
Complete joiners and leavers documentation
Assist managers with 3 and 6 month probationary meetings with new members of their teams
Work with our HR support company to ensure documentation is correct and updated.Arrange annual appraisal documentation and facilitate meetings
Competencies:
Project management Accuracy
Numeracy & literacy Highly computer literate
Methodical Ability to prioritise
Attention to detail Sense of urgency
Sound like the role for you? Then we would love to hear from you!
Click Apply Now and one of the team will in touch to discuss the Office & Facilities Manager to work we have that suits you in Aylesbury
Don't forget to speak to your consultant about our "Recommend a Friend" referral scheme and find out how you could earn up to £250 per recommendation.
Consultant: Lisa
Job Number: (phone number removed)/ INDCOM
Job Role: Office & Facilities Manager
Location: Aylesbury
Platinum Recruitment is acting as an Employment Agency in relation to this vacancy