World Class Defence Organisation based in Stevenage is currently looking to recruit a Recruitment Administrator on an initial 12 month contract. This will be a hybrid role of working from home and onsite 1-2 days per week.
This role would suit somebody who has a background of previous recruitment administration experience within a busy recruitment/resourcing function.
Contract Duration: 12+ months initially and then ongoing thereafter
Hourly Rate: £16.01ph
Recruitment Administrator Job Description:
To co-ordinate and organise interviews general hire. Liaising with managers and BSO's.
Booking interview on Onehr
Sending confirmations to both managers and candidates set up waves
Monitor Onehr for Conditional Offers
Action Conditional offers updating contract requirements outside the system
Monitor Onehr for Firm Offers
Monitor Onehr for all ECP offers
Monitor emails from Occupational health for candidate status - if required update advisors on any issues, update Onehr with status
Monitor email from Security - updating log, update Onehr with security status, request start dates
Chasing Candidates for missing data
Updating SAP with pension status
Updating payroll spreadsheet with bonus payments (when applicable)
Processing Hedd checks
Loading data into Onehr
Ensuring any changes to process are forwarded to the On boarding Team for actioning
Generating Clock numbers for CW staff - updating SAP
Updating holiday status for all staff on start date
To assist, when required, the administration process for leavers to ensure smooth transition and exit from the business for both general and ECP hire.
Confirmation to leaver and managers
Updating all areas of business of the up and coming leaving
Update Onehr with leaver status- reason
Advise Pensions of leavers, produce PLNF and forward on
To liaise regularly with the Resourcing Administration team with a focus on identifying and agreeing ways of continually improving processes and practices with a particular emphasis on cost savings.
Ensure all HR database Onehr/SAP information is regularly updated, with all changes and amendments.
Support the HR Admin Team Leader as required.
Co-ordination and set up of psychometric testing as required for both general hire and ECP.
Organise and prioritise own workload ensuring all deadlines are met reviewing and monitoring priorities to ensure quality and standards are maintained.
Investigate problems, queries and issues, presenting conclusions and discussing recommendations.
Act as a member of the wider Resourcing UK team, participating in meetings and contributing to the planning of activities.
Any ad-hoc administration tasks required.
Responsibility to support and deliver the UK Early Careers Programmes (ECP)
To co-ordinate and organise interviews.
Liaise with procurement and finance internally to carry through supplier risk checks, PO's and invoicing to ensure suppliers are paid on time.
Flexibility on working some weekends to support open days and exhibitions
Dealing with references according to GDPR criteria
Processing of queries via the resourcing inboxesDRM scanning/general housekeeping
What we're looking for from you:
Possess previous recruitment administration experience within a busy recruitment/resourcing function.
Experience of working under pressure
Ability to multi-task with a range of relatively complex support/administration activities
Excellent communication skills both written and verbal
Ability to work autonomously and manage own workload
Strong planning and organisation skills with the ability to multi-task.
Patience and courtesy to provide an initial contact point for all HR queries
Excellent PC skills - MS Office, OneHr, SAP, Recruitment systems experience desirable
To have a proactive approach and flexibility to support team and colleagues where needed