We are recruiting on behalf of our client who have the opportunity for the right candidates to join their team as a People Assistant serves as the front-line Receptionist and oversee the management of company vehicles. This role involves providing comprehensive HR administrative support throughout the employee lifecycle, and delivering exceptional reception services.
This is a part-time role working Mon – Fri (22 hours per week.)
Working Hours –
Mon – Thurs – 1.30pm – 6pm
Fri – 1.30pm – 5.30pm
(Will be expected to cover the AM Receptionist when she is on holiday)
Main Duties will include -
Greet and welcome visitors in a professional and friendly manner
Answer and direct incoming calls promptly and courteously
Manage incoming and outgoing mail and deliveries
Maintain the reception area, ensuring it is always clean and presentable
Schedule and coordinate meeting rooms and appointments
Book accommodation
Cover for the morning Receptionist during periods of absence
HR Administrative Duties:
Assist with the recruitment process, including posting job vacancies, drafting offers of employment, requesting and providing references, ensuring correct documentation is received on time
Facilitate the onboarding process for new employees, including preparation of orientation materials and conducting initial training sessions
Maintain and update employee records in the People folder, ensuring accuracy and confidentiality
Assist with the administration of employee benefits, payroll information processing, and performance reviews
Support employee onboarding processes, including recording of exit interviews and clearance procedures
Respond to employee inquiries regarding HR policies, procedures, and benefits
Person Specification:
Proven experience in administration and/or reception duties
Strong organisational and multitasking skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Must be competent in using mail merge
Familiarity with HR software and databases
Ability to handle sensitive information with confidentiality and integrity
Skills and Competencies:
Attention to detail and strong problem-solving abilities
Ability to work independently and as part of a team
Strong interpersonal skills and a customer-service orientation
Ability to manage time effectively and prioritise tasks
Proactive approach and willingness to take on additional responsibilities as needed